Attendance & Records Coordinator

WESTFIELD WASHINGTON SCHOOLS; Westfield (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Westfield Washington School District is seeking a Registrar / Attendance Secretary for Westfield Middle School. The role supports attendance tracking, discipline notifications, and coordinating with external agencies to ensure student needs are met.

Responsibilities include managing transcripts, ESSR requests, and maintaining PowerSchool records. The position requires organizing and confidential handling of student data, strong communication, and proficiency with school software systems.

Qualifications

• Must be dependable, professional and able to maintain confidentiality.
• Possess interpersonal skills.
• Ability to plan, organize and problem solve.
• Knowledge of various software programs.
• Ability to communicate effectively orally and in writing.
• Ability to complete reports, research and/or computed data and record results in a clear, concise manner.
• Ability to plan, organize, and evaluate office operations to maintain efficient and effective work flow.

Responsibilities

• Assist the Administration with attendance, discipline and suspension notifications.
• Act as liaison to the Hamilton County Juvenile Detention Center ensuring school work is provided for incarcerated students.
• Post period-by-period student attendance in PowerSchool and update from attendance line, sign-in/out sheet and clinic.
• Run daily attendance report for absences and tardies; follow up with phone calls to parents for absent students.
• Prepare prearranged absences requests and forward to the principal for approval.
• Send out weekly attendance letters.
• Process transcripts and ESSR requests and letters of recommendation from counselors.
• Maintain student database for all requests and update PowerSchool.
• Prepare mailing for Governor/CHIPS data to IDOE.
• Update diploma types in PowerSchool; process social security paperwork.
• Prepare graduate and withdrawal files for archiving.

Skills

Dependable and professional

Interpersonal skills

Organizational skills

Confidentiality

Communication skills

Analytical/reporting

Office operations planning

Tools

PowerSchool

DOCUFIDE

Microsoft Office

Job description

Westfield Washington School District is seeking a Registrar / Attendance Secretary for Westfield Middle School. The role supports attendance tracking, discipline notifications, and coordinating with external agencies to ensure student needs are met.

Responsibilities include managing transcripts, ESSR requests, and maintaining PowerSchool records. The position requires organizing and confidential handling of student data, strong communication, and proficiency with school software systems.