Attendance/Registrar

WESTFIELD WASHINGTON SCHOOLS; Westfield (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Westfield Washington School District is seeking a Registrar / Attendance Secretary for Westfield Middle School. The role supports attendance tracking, discipline notifications, and coordinating with external agencies to ensure student needs are met.

Responsibilities include managing transcripts, ESSR requests, and maintaining PowerSchool records. The position requires organizing and confidential handling of student data, strong communication, and proficiency with school software systems.

Qualifications

• Must be dependable, professional and able to maintain confidentiality.
• Possess interpersonal skills.
• Ability to plan, organize and problem solve.
• Knowledge of various software programs.
• Ability to communicate effectively orally and in writing.
• Ability to complete reports, research and/or computed data and record results in a clear, concise manner.
• Ability to plan, organize, and evaluate office operations to maintain efficient and effective work flow.

Responsibilities

• Assist the Administration with attendance, discipline and suspension notifications.
• Act as liaison to the Hamilton County Juvenile Detention Center ensuring school work is provided for incarcerated students.
• Post period-by-period student attendance in PowerSchool and update from attendance line, sign-in/out sheet and clinic.
• Run daily attendance report for absences and tardies; follow up with phone calls to parents for absent students.
• Prepare prearranged absences requests and forward to the principal for approval.
• Send out weekly attendance letters.
• Process transcripts and ESSR requests and letters of recommendation from counselors.
• Maintain student database for all requests and update PowerSchool.
• Prepare mailing for Governor/CHIPS data to IDOE.
• Update diploma types in PowerSchool; process social security paperwork.
• Prepare graduate and withdrawal files for archiving.

Skills

Dependable and professional

Interpersonal skills

Organizational skills

Confidentiality

Communication skills

Analytical/reporting

Office operations planning

Tools

PowerSchool

DOCUFIDE

Microsoft Office

Job description

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Frontline Applicant Tracking - Westfield Washington School District

• Date Posted:
  10/16/2026
• Location:
  Westfield Middle School
• Date Available:
  11/02/2026

WESTFIELD MIDDLE SCHOOL 6th Grade Campus
REGISTRAR / ATTENDANCE SECRETARY
Supervisor: Principal
Terms: 247 days/year, 7.5 hours/day
Essential Functions:
Attendance Secretary

• Assist the Adminstration with attendance, discipline and suspension notifications.
• Act as liaison to the Hamilton County Juvenile Detention Center in assuring that school work is provided for incarcerated students.
• Post period by period student attendance in PowerSchool. Update as needed from attendance line, sign-in/out sheet and clinic.
• Run daily attendance report for absences and tardies. Follow up with phone calls to parents for absent students. Complete tardy slips and forward to the Principal.
• Compile information for students requesting prearranged absences (which is for other educational activity requests) and forward to the principal for approval.
• Send out weekly attendance letters.

Registrar

• Process all transcript request, ESSR requests and letter of recommendation from counselor(s).
• Maintain student database for all student requests.
• Update and maintain PoweSchool student database.
• Maintain records for current and withdrawn students.
• Maintain Special Education records.
• Process report cards.
• Assist Director in maintaining course information in PowerSchool.
• Work with Administrator(s) to compile information and complete state reports.
• Prepare mailing for the Governor/CHIPS data to the IDOE.
• Process transcripts and maintain user abilities on the DOCUFIDE website.
• Update and maintain diploma types in PowerSchool database.
• Process social security paperwork for students.
• Process withdrawn student records requests.
• Prepare graduate and withdrawal files for archiving.

Qualifications Skills and Abilities:

• Must be dependable, professional and able to maintain confidentiality.
• Possess interpersonal skills.
• Ability to plan, organize and problem solve.
• Knowledge of various software programs.
• Ability to communicate effectively orally and in writing.
• Ability to complete reports, research and/or computed data and record results in a clear , concise manner.
• Ability to plan, organize, and evaluate office operations to maintain efficient and effective work flow.

Postings current as of 10/17/2026 7:18:48 AM CST.

Need Help?

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