School Admin & Records Specialist

U.S. Department of Defense; Village of Highland Falls (NY); On-site; USD 42,000 - 63,000; Full time

Job summary

West Point Middle School in the DoWEA system seeks a diligent administrative support specialist to handle student registration, attendance, records maintenance, and related processes on site at West Point, NY. The role supports school operations and maintains accurate data files and audit trails.

Responsibilities include assembling registration packets, updating grades and enrollment data, preparing reports, managing calendar and appointments, and acting as property custodian for non-expendable

Qualifications

• U.S. citizenship required.
• Male applicants born after 1959 must complete Selective Service.
• Direct deposit of pay required.
• Background investigation and suitability determination.
• Tier 1 Childcare Checks due to interaction with youth under 18.
• Ability to lift up to 40 pounds and perform light physical duties.

Responsibilities

• Perform a variety of school administrative support functions (registration, attendance, records maintenance).
• Assemble and distribute registration materials and handbooks.
• Enter grades, attendance, tuition, and transfer data into the system.
• Prepare reports for school administration and staff.
• Serve as property custodian and maintain inventory for non-expendable items.
• Record supply transactions and maintain audit trails.
• Maintain school calendar and schedule staff appointments.

Skills

Administrative support

Data entry

Record maintenance

Report preparation

Calendar management

Inventory control

Tools

Student information system

Data entry software

Job description

West Point Middle School in the DoWEA system seeks a diligent administrative support specialist to handle student registration, attendance, records maintenance, and related processes on site at West Point, NY. The role supports school operations and maintains accurate data files and audit trails.

Responsibilities include assembling registration packets, updating grades and enrollment data, preparing reports, managing calendar and appointments, and acting as property custodian for non-expendable