Attendance Clerk & Administrative Assistant I

BEDFORD HILLS ELEMENTARY SCHOOL; Lynchburg (VA); On-site; USD 32,000 - 40,000; Full time

Job summary

Bedford Hills Elementary School in Lynchburg, Virginia is seeking an Administrative Assistant I/Attendance Clerk to support the Director or Principal with clerical, operational, and confidential tasks. You will manage attendance records, greet visitors, answer calls, and help ensure a safe, organized school environment.

The role handles mail, scheduling, filing, and coordination with parents and staff, while upholding district policies and confidential data practices.

Qualifications

• High school diploma or equivalent required.
• Bilingual candidates desirable.
• Prior experience working with children preferred.
• Knowledge of MS Office and Google Suite a must.
• Ability to maintain confidential records and handle sensitive information.

Responsibilities

• Handle high-volume inquiries by phone, email, and in person with students, parents, and staff.
• Retrieve mail, supplies, and materials and direct to appropriate personnel.
• Serve as receptionist for visitors and coordinate referrals to staff.
• Maintain filing systems and ensure compliance with policy and record-keeping standards.
• Assist with attendance records and manage the digital attendance system.

Skills

Communication skills

Microsoft Office

Google Suite

Time management

Record-keeping

Bilingual (desirable)

Education

High School Diploma or Equivalent

Bilingual candidates desirable

Tools

Visitor management system

Raptor screening (visitor check-in)

Job description

Bedford Hills Elementary School in Lynchburg, Virginia is seeking an Administrative Assistant I/Attendance Clerk to support the Director or Principal with clerical, operational, and confidential tasks. You will manage attendance records, greet visitors, answer calls, and help ensure a safe, organized school environment.

The role handles mail, scheduling, filing, and coordination with parents and staff, while upholding district policies and confidential data practices.