Attendance Clerk

Sylvania; Town of Texas (WI); On-site; USD 30,000 - 45,000; Full time

Job summary

Sylvania is seeking an Attendance/PEIMS Clerk to maintain accurate attendance records and assist with the Public Education Information Management System (PEIMS) data. The role involves data entry and ensuring compliance with predetermined procedures related to attendance.

Applicants should have a high school diploma or GED and preferably some data entry experience. Essential skills include proficiency in software for spreadsheets and databases, and the ability to meet deadlines.

Qualifications

• Education/Certification: High school diploma or GED.
• Experience: Data entry experience preferred.
• Ability to meet established deadlines.

Responsibilities

• Collect and enter attendance and PEIMS data into established database.
• Maintain student records and process requests for student information.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences.
• Compile, maintain, file, and distribute reports, records, and other documents.

Skills

Ability to use software to develop spreadsheets and databases

Proficient in keyboarding

10-key numerical data entry

File maintenance

Education

High school diploma or GED

Tools

Standard office equipment

Personal computer and peripherals

Job description

Job Title: Attendance/PEIMS Clerk

Exemption Status: Nonexempt

Reports To: Principal

Date Revised:

Dept./School: Assigned Campus

Primary Purpose

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/Skills: Ability to use software to develop spreadsheets and databases, and do word processing; Proficient in keyboarding, 10‑key numerical data entry, and file maintenance; Ability to meet established deadlines.

Experience: Data entry experience preferred.

Major Responsibilities and Duties

1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
3. Assist parents, students, and faculty with questions regarding student attendance.
4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
5. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Other

1. Assist campus office as needed.
2. Maintain confidentiality.
3. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.

Lifting: Occasional light lifting and carrying (less than 15 pounds).

Environment: May work prolonged or irregular hours.

Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.