Attendance Clerk

Alice Independent School District; Alice (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Alice Independent School District is seeking an Attendance Clerk to maintain accurate attendance records for the campus and support data entry of attendance and grades under supervision. The role requires handling student records, transcripts, and responsive engagement with parents, students and staff.

The position emphasizes confidentiality, deadlines, and reliable data entry with proficiency in standard office software and 10-key data entry. This is a nonexempt, full-time campus role.

Qualifications

• High school diploma or GED is required.
• Experience with attendance and records is preferred.
• Ability to meet deadlines and maintain accuracy.
• Proficient in basic office software and data entry.

Responsibilities

• Collect and enter attendance data into established data-base and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
• Assist campus front office as needed.
• Perform other duties as assigned.
• Maintain confidentiality.

Skills

Spreadsheets

Databases

Word processing

Keyboarding

10-key data entry

Deadline management

Education

High school diploma or GED

Job description

Job Title: Attendance Clerk Exemption Status: Nonexempt

Reports to: School Principal

Department: Assigned Campus

Purpose:

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance and grades.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Experience:

2 years data entry experience

Major Responsibilities and Duties:

Records and Reports

• Collect and enter attendance data into established data-base and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Other

• Assist campus front office as needed.
• Perform other duties as assigned.
• Maintain confidentiality.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

Repetitive hand motions; frequent keyboarding and used of mouse; occasional reaching

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

Environment:

May work prolonged or irregular hours

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress