Attendance Clerk

TrulyHired; Sharon Hill (Delaware County); On-site; USD 29,000 - 30,000; Full time

Job summary

The Southeast Delco Schoool District is seeking an Attendance Clerk at Academy Park High School. This is a full-time, 10-month position reporting to the Academy Park Principal.

The role supports the principal and vice principals with student records and attendance management. The ideal candidate has 1-2 years of administrative experience, a high school diploma, proficiency in MS Word/Excel, and strong organizational skills.

Qualifications

• 1-2 years of administrative/clerical experience required.
• High School Diploma or equivalent required.
• Computer knowledge (MS Word, Excel) required.
• Keyboarding and typing skills required.
• Organized with time management skills required.

Responsibilities

• Check E-mail for teachers who have not done attendance and input that information in computer.
• Write late slips and update information in computer.
• Run daily absence list and E-mail teachers to check for errors.
• Compile students absent notes and record in computer.
• Run a list for perfect attendance at the end of the month and prepare certificates.
• Run a list of absences and tardiness for report cards.
• Keep record of unexcused absences and issue attendance letters.
• Call parents to check on students missing school and discuss attendance.
• Gather information for the Truancy Officer.
• Cover the office during Secretary's lunch or absence.
• Make weekly attendance report, monthly school board report, and yearly state report.
• Maintain records of entries and withdrawals and assist in sending records to new schools.
• Collaborate with guidance and truancy officers on absentee plans.
• Perform other duties to support the principal and assistant principal.

Skills

Time management

Typing skills

Organized

Understanding of school policies

Education

High School Diploma or equivalent

Tools

MS Word

MS Excel

Job description

Job Description

Southeast Delco Schoool District

Attendance Clerk

Academy Park High School

This is a full-time, 10-month position.

Reports to: Academy Park Principal

Job Summary

The Attendance Clerk provides clerical support to the Principal and Assistant Principals with primary responsibilities involving maintenance of student records and their attendance.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. The Southeast Delco School District will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

Duties & Responsibilities

• Check E-mail for teachers who have not done attendance and input that information in computer.
• Write late slips and update information in computer.
• Run daily absence list and E-mail teachers to check for errors.
• Compile students absent notes and record in computer.
• Run a list for perfect attendance at the end of the month. Write certificates and count out pencils.
• Run a list of absences and tardiness for report cards.
• Keep record of student's unexcused absences and write attendance letters, 1st and 2nd notices.
• Call parents to check on student's who are missing school and talk to them about their child's Attendance.
• Gather information for the Truancy Officer.
• Cover the office during Secretary's lunch or absence.
• Make weekly attendance report, monthly school board report, and yearly state report.
• Keep records of children who enter or withdrawal and help compile records to send to new school.
• Collaborate with guidance and truancy officers to develop student absentee plans.
• All other duties as assigned to support principal, assistant principal in achievement of school goals

Education & Experience

• Understanding of school policies and regulations desired.
• 1-2 years of previous administrative, clerical, or secretarial experience required.
• High School Diploma or equivalent required.
• Computer Knowledge (MS Office; Word, Excel) required.
• Keyboarding and typing skills required.
• Organized with time management skills required.

Physical Requirements

• Ability to reach above and below the waist
• Ability to use fingers to pick, feel and grasp objects
• Ability to use both hands for repetitive motion
• Some bending, stooping and twisting of the body required
• Ability to lift and/or carry supplies and/or papers weighing no more than 10 lbs.
• Ability to mostly sit with some standing or walking/moving throughout the work environment

Level of Compensation

The starting salary for this role is $21.25/hour. After the completion of the 90-day probationary period, this position is eligible for a raise to bring the salary to $21.79/hour.

This is a full-time, 10-month position.

Disclaimer

The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principle functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability, or veteran status.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and are not intended to include, every possible activity and task performed by every specific employee.

The Southeast Delco School District is an Equal Employment Opportunity Employer.