Front Office/Attendance Clerk

Canyon ISD; Amarillo (TX); On-site; USD 29,000 - 39,000; Full time

Job summary

Canyon ISD is seeking an Attendance Clerk to support the administration by maintaining accurate attendance records and communicating attendance concerns to staff. You will handle calls, prepare tardy passes, and generate attendance reports for the Central Office.

The role requires a high school diploma or equivalency and strong organizational and computer skills for spreadsheets, databases, and word processing. Confidentiality and professional interaction with parents are essential.

Qualifications

• High school diploma or equivalency is required.
• Proficient typing and basic computer skills are essential.
• Ability to develop spreadsheets, databases, and word processing documents.

Responsibilities

• Answer calls regarding student absences, appointments, tardies, and take accurate messages.
• Prepare tardy passes for students.
• Record attendance each class period and code absences accurately.
• Prepare attendance reports for Central Office.
• Inform administrative staff of attendance concerns.
• Create reports, letters, and memorandums related to absences and school functions.
• Communicate with parents about absences.
• Provide attendance information for committees and court filings as needed.
• Maintain confidentiality of information.
• Represent the district in a positive, professional manner.
• Maintain a friendly attitude toward visitors and staff.
• Perform other duties as assigned.

Skills

Typing

Computer skills

File maintenance

Organizational skills

Communication skills

Interpersonal skills

Education

High School diploma or equivalency

Tools

Spreadsheets

Databases

Word processing

Job description

Primary Purpose

Assist administration in maintaining accurate attendance records in compliance with state requirements and keeping administration apprised of attendance concerns.

Qualifications

Education/Certification

• High School diploma or equivalency

Special Knowledge/Skills

• Proficient typing, computer, file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing

Major Responsibilities and Duties

1. Answer incoming calls regarding student absences, doctor appointments, tardies, and take accurate phone messages.
2. Prepare tardy passes for students.
3. Record attendance each class period and account for every absence using absence codes.
4. Prepare attendance report for Central Office.
5. Apprise administrative staff of student attendance concerns.
6. Prepare reports, memorandums, letters to parents, and other office correspondence as it relates to absences and/or school functions.
7. Communicate with parents regarding absences.
8. Provides attendance information for attendance committee and administration for court filing and appearances.
9. Maintains confidentiality of information.
10. Exemplifies high standards of ethical conduct according to District Policy.
11. Represents school in positive, professional way.
12. Maintains sincere, friendly attitude toward visitors and patrons.
13. Performs other duties as assigned.

Supervisory Responsibilities

• Supervises work of student office aides

Working Conditions

Mental Demands/Physical Demands/Environmental Factors

• Work with frequent interruptions.
• Need to maintain control in stressful situations.
• Requires prolonged use of telephones and computers.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.