Athletic Department Administrator

Beacon Hill; Wellesley (MA); Hybrid; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health benefits

Paid time off

On-site parking

Job summary

Beacon Hill is recruiting an Athletic Department Administrator in Wellesley, MA, offering hybrid work options and strong benefits. The role combines executive calendar and travel management, donor support, CRM reporting, and event coordination for a dynamic athletics department.

The ideal candidate has 2+ years of administrative experience, excellent communication, and the ability to stay organized in a fast-paced environment.

Qualifications

• 2+ years of administrative/operational experience in a busy setting.
• Proven calendar, meetings, and travel coordination skills.
• Polished verbal and written communication with strong service orientation.
• Proficiency in Microsoft Office and Salesforce or another CRM.
• Interest in sports.

Responsibilities

• Manage a complex executive calendar, coordinate meetings, and adjust schedules as priorities change.
• Arrange multi-stop travel, including transportation, accommodations, and itineraries.
• Prepare presentations, reports, research, correspondence, and meeting materials.
• Serve as a professional point of contact for students, families, and partners.
• Support advancement activities through donor scheduling, outreach preparation, and CRM reporting.
• Oversee daily office needs, records, and supplies; maintain administrative and compliance documentation.
• Assist with celebrations, banquets, and department events.

Skills

Communication

Calendar management

Travel coordination

CRM reporting

Microsoft Office

Salesforce

Education

Bachelor's degree preferred

Tools

Salesforce

Microsoft Office

Job description

Athletic Department Administrator to 65k - Hybrid Flexibility & Excellent Benefits!

Our client, an educational institute, is seeking an Athletics Department Administrator to support athletics and advancement members while helping coordinate a highly active department. This visible role combines executive calendar and travel management, office operations, donor support, CRM reporting, and special-event coordination. The ideal candidate has 2+ years of administrative experience, strong communication skills, and the ability to stay organized and welcoming in a fast-paced environment.

• Location: Wellesley, MA
• Work Model: Hybrid
• Degree: Preferred
• Responsibilities include managing a complex executive calendar, coordinating meetings, and adjusting schedules as priorities change; arranging multi-stop travel, including transportation, accommodations, and itineraries; preparing presentations, reports, research, correspondence, and meeting materials; acting as a professional point of contact for students, families, and other partners; supporting advancement activities through donor scheduling, outreach preparation, and CRM reporting; overseeing daily office needs, records, and supplies; maintaining administrative and compliance documentation; and assisting with celebrations, banquets, and other department events.
• The ideal candidate possesses 2+ years of administrative or operational experience in a busy, high-traffic setting; demonstrated success managing calendars, meetings, and detailed travel arrangements; polished verbal and written communication skills with a strong service orientation; proficiency with Microsoft Office; experience with Salesforce or another CRM platform; and an interest in sports.

Benefits

• Enjoy comprehensive health and wellness benefits, generous paid time off, and complimentary on-site parking.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.