Hybrid Athletics Admin & Operations Coordinator

Beacon Hill; Wellesley (MA); Hybrid; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health benefits

Paid time off

On-site parking

Job summary

Beacon Hill is recruiting an Athletic Department Administrator in Wellesley, MA, offering hybrid work options and strong benefits. The role combines executive calendar and travel management, donor support, CRM reporting, and event coordination for a dynamic athletics department.

The ideal candidate has 2+ years of administrative experience, excellent communication, and the ability to stay organized in a fast-paced environment.

Qualifications

• 2+ years of administrative/operational experience in a busy setting.
• Proven calendar, meetings, and travel coordination skills.
• Polished verbal and written communication with strong service orientation.
• Proficiency in Microsoft Office and Salesforce or another CRM.
• Interest in sports.

Responsibilities

• Manage a complex executive calendar, coordinate meetings, and adjust schedules as priorities change.
• Arrange multi-stop travel, including transportation, accommodations, and itineraries.
• Prepare presentations, reports, research, correspondence, and meeting materials.
• Serve as a professional point of contact for students, families, and partners.
• Support advancement activities through donor scheduling, outreach preparation, and CRM reporting.
• Oversee daily office needs, records, and supplies; maintain administrative and compliance documentation.
• Assist with celebrations, banquets, and department events.

Skills

Communication

Calendar management

Travel coordination

CRM reporting

Microsoft Office

Salesforce

Education

Bachelor's degree preferred

Tools

Salesforce

Microsoft Office

Job description

Beacon Hill is recruiting an Athletic Department Administrator in Wellesley, MA, offering hybrid work options and strong benefits. The role combines executive calendar and travel management, donor support, CRM reporting, and event coordination for a dynamic athletics department.

The ideal candidate has 2+ years of administrative experience, excellent communication, and the ability to stay organized in a fast-paced environment.