ASSOCIATION ONBOARDING SPECIALIST

Ymca; Carpinteria (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

YMCA membership

Program discounts

Medical plans

Long-term disability

Employee assistance programs

Life insurance

Education assistance

Retirement fund

Paid time off

Sick leave

Holidays

Flexible schedule

Job summary

Channel Islands YMCA is seeking an Association Onboarding Specialist to guide new employees, volunteers, and rehires from post-offer through clearance to begin duties onsite. You will coordinate with hiring managers, track completion of background checks, trainings, and required documents in HRIS, and help streamline onboarding processes while ensuring compliance.

A CA-friendly candidate with an associate degree preferred and knowledge of California labor laws is encouraged to apply; must have a

Qualifications

• Onboarding process knowledge and coordination.
• Experience in maintaining onboarding records in HRIS.
• Familiarity with background checks, trainings, and required documentation.

Responsibilities

• Serve as the primary point of contact for new employees, volunteers, and eligible rehires through onboarding from post-offer to on-site start.
• Coordinate with hiring managers on status, timelines and clearances.
• Track completion of onboarding requirements including background checks, trainings, and documentation; review checklists and pre-hire statuses.
• Add new hires and maintain onboarding records in HRIS with timely updates.

Skills

Onboarding

HRIS

Background checks

Training documents

Education

Associate’s degree preferred

Tools

CA Labor and Employment Laws

Job description

BENEFITS THAT BENEFIT YOUFREE YMCA Family Gym Membership and Program DiscountsFREE Medical HMO Plans Available, Long-term Disability, Employee Assistance Programs, Basic Life InsuranceAffordable Medical PPO OptionEducation Assistance Program Up To $1,500 per yearYMCA Retirement FundPaid Time Off, Sick Leave, and HolidaysFlexible ScheduleWhat does an Association Onboarding Specialist do?Serve as the primary point of contact for new employees, volunteers, and eligible rehires, guiding them through applicable onboarding requirements from post-offer through clearance to begin duties onsiteCommunicate with hiring managers regarding status, outstanding items, timelines, and clearanceActively manage and track completion of onboarding requirements, including background checks, trainings, certifications, and required documentation, by regularly reviewing onboarding checklists and pre-hire statusesAdd new hires and maintain accurate onboarding records in HRIS and onboarding systems, ensuring timely updates and completion of all checklist itemsCollaborate with internal teams to ensure onboarding aligns with program and compliance requirementsIdentify and implement opportunities to improve the onboarding experience, including streamlining processes, increasing use of HRIS automation, maintaining onboarding resources, and standardizing communications and resources for new hires, volunteers, and hiring managersDevelop, maintain, and periodically review standard operating procedures (SOPs) for onboarding processes to promote consistency, efficiency, compliance, and clear accountability across the AssociationPrepare and review monthly onboarding reports for the Human Resources Director, including hiring volume, onboarding completion times, outstanding requirements, delayed onboarding items, and identified trends or opportunities for process improvementAssist Talent Acquisition and Outreach Specialist with recruiting efforts during peak hiring periods, including job fairs, hiring events, outreach activities, and candidate communicationsOur Commitment to BelongingAt the Channel Islands YMCA, we are committed to building bridges within our communities. We aspire to create spaces, experiences, and a culture where all people belong and feel connected.Must be at least 18 years oldAssociate’s Degree preferred; related work experience may offset degree requirementPrevious work-related experience preferredKnowledge of CA Labor and Employment LawsComplete required certifications within 60 days of hireComplete all required Branch and Position specific trainings as required within two weeks of hireAbility to obtain a Criminal Record ClearanceMaintain a valid California driver’s license, active participation in the California DMV Pull Program, an acceptable driving record and approval status as determined by the Channel Islands YMCA and/or its insurance carrier