ONBOARDING SPECIALIST

Paycom; Carpinteria (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Free YMCA Family Gym Membership

Free Medical HMO Plans Available

Education Assistance Up To $1,500/year

YMCA Retirement Fund

Paid Time Off, Holidays and Sick Leave

Flexible Schedule

Job summary

Channel Islands YMCA is seeking an Onboarding Specialist to guide new employees, volunteers, and rehires through onboarding from offer to onsite duties in Carpinteria, CA. The role emphasizes compliance with California labor laws and strong coordination across HR and hiring teams, ensuring timely documentation and training completion.

Requirements include 18+ age, an Associate’s Degree preferred, required certifications within 60 days, and a valid California driver’s license with DMV program

Qualifications

• Knowledge of California Labor and Employment Laws.
• Complete required certifications within 60 days of hire.
• Complete all required Branch and Position specific trainings within two weeks of hire.
• Ability to obtain a Criminal Record Clearance.
• Maintain a valid California driver’s license and participate in the DMV Pull Program.

Responsibilities

• Serve as the primary point of contact for new employees, volunteers, and eligible rehires, guiding them through onboarding requirements from post-offer through onsite start.
• Communicate with hiring managers regarding status, items, timelines, and clearance.
• Manage and track onboarding requirements including background checks, trainings, and certifications.
• Add new hires and maintain onboarding records in HRIS/onboarding systems.
• Collaborate with internal teams to align onboarding with program and compliance requirements.
• Develop and review SOPs for onboarding processes to promote consistency and efficiency.
• Prepare monthly onboarding reports for HR Director including hiring volume and trends.
• Assist Talent Acquisition with recruiting during peak periods.

Skills

CA labor laws knowledge

Criminal record clearance

Driver’s license & DMV Pull Program

Certifications within 60 days

Onboarding coordination

Education

Associate’s Degree preferred

Job description

# ONBOARDING SPECIALISTHot JobAssociation Office - Carpinteria, CA 93013## OverviewSalary Range$25.00 - $28.00 HourlyPosition TypeFull Time## Description**BENEFITS THAT BENEFIT YOU*** FREE YMCA Family Gym Membership and Program Discounts* FREE Medical HMO Plans Available, Long-term Disability, Employee Assistance Programs, Basic Life Insurance* Affordable Medical PPO Option* Education Assistance Program Up To $1,500 per year* YMCA Retirement Fund* Paid Time Off, Sick Leave, and Holidays* Flexible Schedule**What does an Association Onboarding Specialist do?*** Serve as the primary point of contact for new employees, volunteers, and eligible rehires, guiding them through applicable onboarding requirements from post-offer through clearance to begin duties onsite* Communicate with hiring managers regarding status, outstanding items, timelines, and clearance* Actively manage and track completion of onboarding requirements, including background checks, trainings, certifications, and required documentation, by regularly reviewing onboarding checklists and pre-hire statuses* Add new hires and maintain accurate onboarding records in HRIS and onboarding systems, ensuring timely updates and completion of all checklist items* Collaborate with internal teams to ensure onboarding aligns with program and compliance requirements* Identify and implement opportunities to improve the onboarding experience, including streamlining processes, increasing use of HRIS automation, maintaining onboarding resources, and standardizing communications and resources for new hires, volunteers, and hiring managers* Develop, maintain, and periodically review standard operating procedures (SOPs) for onboarding processes to promote consistency, efficiency, compliance, and clear accountability across the Association* Prepare and review monthly onboarding reports for the Human Resources Director, including hiring volume, onboarding completion times, outstanding requirements, delayed onboarding items, and identified trends or opportunities for process improvement* Assist Talent Acquisition and Outreach Specialist with recruiting efforts during peak hiring periods, including job fairs, hiring events, outreach activities, and candidate communications**Our Commitment to Belonging**At the Channel Islands YMCA, we are committed to building bridges within our communities. We aspire to create spaces, experiences, and a culture where all people belong and feel connected.#CIYMCAHIGH## Qualifications* Must be at least 18 years old* Associate’s Degree preferred; related work experience may offset degree requirement* Previous work-related experience preferred* Knowledge of CA Labor and Employment Laws* Complete required certifications within 60 days of hire* Complete all required Branch and Position specific trainings as required within two weeks of hire* Ability to obtain a Criminal Record Clearance* Maintain a valid California driver’s license, active participation in the California DMV Pull Program, an acceptable driving record and approval status as determined by the Channel Islands YMCA and/or its insurance carrier