Associate Registrar Academic Operations

PeopleAdmin, Inc.

Ogden (UT)

On-site

USD 54,000 - 66,000

Full time

14 days+

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Benefits offered by this job

Benefits package

Job summary

Weber State University seeks an Associate Registrar for Academic Operations to lead Registration, Scheduling, and the Registrar’s Solution Center. You will guide system configuration, master calendar creation, and cross-campus collaboration to ensure accurate enrollment processes.

The role requires a master’s degree with at least five years in higher education, including supervisory experience, and proficiency with Ellucian Banner.

Qualifications

Master’s degree or equivalent combination of education and experience.
Five years full-time higher education experience including one year of related supervisory experience.
Experience with a student information system such as Ellucian Banner.

Responsibilities

Provide strategic direction for Registration, Academic Scheduling, and the Registrar’s Solution Center.
Oversee system maintenance, testing, and enhancement for assigned areas in liaison with IT.
Collaborate with campus stakeholders to support space utilization and enrollment services.

Skills

SIS experience (Ellucian Banner)

Education

Master’s degree or equivalent combination of education and experience

Tools

Ellucian Banner

Job description

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title

Requisition Number

Requisition Number S02200P

Position Category

Position Category Staff

Campus Location

Campus Location Weber State University - Ogden, UT

Hours per week 40

Months per year

Months per year 12

Pay Grade

Pay Grade E32

FLSA

FLSA Exempt

Job Summary/Basic Function

The Associate Registrar for Academic Operations provides strategic direction, program development, and assessment for assigned areas. This position maintains primary responsibility for key academic operations functions including Registration, Academic Scheduling, and the Registrar’s Solution Center student navigation and support area. As a member of the Registrar’s Leadership team, this role leads strategic projects and initiatives for the office and division. This position is responsible for the stability and accuracy of registration functions and systems, semesterly registration configuration in the student information system (including term setup, waitlists, administrative drops, and override support), creation of the master calendar, and other related registration tasks. The position also oversees centralized academic scheduling processes and software in collaboration with campus stakeholders and in support of USHE space utilization requirements. Additionally, this position collaborates with the High School Dual Enrollment team to support concurrent enrollment operations. The role also collaborates with Davis Enrollment Services and the Community Education Center to provide comprehensive enrollment services at these locations. The Associate Registrar for Academic Operations supervises the Assistant Registrar for Academic Scheduling, the Assistant Registrar for Registration, and provides next-level management of three full-time Enrollment Specialists as well as hourly student staff. This role oversees academic standing for the university. The role also provides leadership and supervision for the Petitions Office, including serving as co-chair of the Academic Petitions Committee. This position serves on committees at the division and institutional level, cross-trains on office duties, and completes special projects as assigned. This position is responsible for system maintenance, testing, and enhancement for assigned areas, including frequent collaboration with IT.

Required Qualifications

Required:

Master’s degree or equivalent combination of education and experience
Five years full-time higher education experience that includes one year of related supervisory experience
Experience working with a student information system, such as Ellucian Banner

Preferred Qualifications

Preferred:

Two or more years working in the Registrar’s Office, specifically in Registration or Academic Scheduling
Excellent technical fluency, experience working on strategic initiatives and policy implementation, demonstrated commitment to educational access and student success at an open-enrollment institution
Bilingual skills, especially Spanish

A successful candidate will be willing to

Background Check? Yes

Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date

Job Open Date 10/13/2025

Review Date

Review Date 10/27/2025

Job Close Date

Open Until Filled Yes

Notes to Applicant

The annual salary for this position starts at $60,000 and may go up from there depending on candidate qualifications.

The position comes with a generous benefits package .

Criminal background check required as a condition of employment.

Physical Activity of this position

Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

Physical Requirements of this position

Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements

Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position

None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- jobs.weber.edu
- KSL
- Chronicle of Higher Education
- Higher Ed Jobs
- Agency Referral
- Personal Referral
- Internal Job Posting
- Advertisement/Publication
- Other web advertisement
- Other
* Do you have or have you ever been issued a W# By Weber State University? Yes or No. If yes, please enter your W#(W followed by eight numbers).
(Open Ended Question)
* Are you bilingual (English and Spanish)?
- Yes
- No