Assignments & Occupancy Coordinator

Weber State University; Ogden (UT); On-site; USD 40,000 - 48,000; Full time

Job summary

Weber State University is seeking an Assignments & Occupancy Coordinator to manage room assignments, meal plan changes, and housing applications for a large university housing program.

The role collaborates with housing management and campus systems (StarRez, Banner, Access Manager) and requires substantial on-site presence, with extended hours including weekends during peak periods.

Qualifications

• Associate’s degree or an equivalent combination of education and related administrative support experience.
• Experience implementing workflow processes and procedures, including auditing, records retention, preparing reports, and organizing documentation.
• Experience working with word processing, building and maintaining spreadsheets, databases, and other similar software programs and systems (Microsoft Office, Google Office, etc.)

Responsibilities

• Manages day-to-day room assignments, meal plan changes, and housing applications for a university housing department with 1,001 beds across multiple buildings and unit types.
• Interacts frequently with students, parents, faculty, staff, and other constituents; provides in-person service and support; majority of work on-site.

Skills

Workflow processes

Office software

Education

Associate’s degree or equivalent

Tools

Microsoft Office

Google Office

Databases

Job description

Position Information

Assignments & Occupancy Coordinator

Requisition Number

S02503P

Position Category

Staff

Campus Location

Weber State University - Ogden, UT

Hours per week

40

Months per year

12

Pay Grade

N27

FLSA

Non-Exempt

Job Summary/Basic Function

Under the supervision of the Assistant Director, Operations, the Assignments Coordinator manages day-to-day responsibilities for room assignments, room and meal plan change requests, and housing application processes for a university housing department with a capacity of 1,001 beds across multiple buildings and unit types.

General responsibilities include working with housing management and campus systems (StarRez, Banner, Access Manager, etc.) and MS Office or Google Docs software to ensure timely and accurate room and meal plan assignments and billing, and providing general administrative support. The Assignments Coordinator manages and implements the operational calendar and related workflow, training, and administrative procedures that support the rolling assignments processes. This position interacts frequently and directly with students, parents, faculty, staff, and other constituents and plays a significant role in providing in-person service and support. As such, the expectation is that the majority of this work will be completed on-site. This position requires working some extended hours, including weekends. High-volume work generally occurs at the beginning and the end of each academic semester. Given the highly collaborative and student-facing nature of this position, the expectation is that the majority of this work will be accomplished on site.

This position may require occasionally working some extended hours, including weekends. High volume work generally occurs at the beginning and the end of each academic semester.

Required Qualifications

• Associate’s degree or an equivalent combination of education and related administrative support experience.
• Experience implementing workflow processes and procedures, including auditing, records retention, preparing reports, and organizing documentation.
• Experience working with word processing, building and maintaining spreadsheets, databases, and other similar software programs and systems (Microsoft Office, Google Office, etc.)

Preferred Qualifications

• Previous experience with specialized university housing management software. (Symplicity Residence, StarRez, RMS , eRezLife or similar)
• Previous experience working in university Housing or other university settings involving direct interaction with students, parents, staff, and faculty colleagues.
• Previous experience with Banner and/or other campus systems.
• Understanding of legal and compliance requirements in Higher Education, including: Clery Act, FERPA , HIPPA , Title IX, ADA , and the ability to articulate how these requirements apply to student housing operations.
• Ability to exercise independent judgment and problem-solving to resolve issues, questions, and concerns related to assigned areas of responsibility.
• Experience providing excellent customer service and support.

Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date

10/22/2026

Review Date

11/01/2026

Job Close Date

Open Until Filled Yes

Notes to Applicant

If you are passionate about what you could offer and accomplish here at WSU , we would love to hear from you.

The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package .

Criminal background check required as a condition of employment.

Background Check? Yes

Physical Activity of this position

Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Operate, activate, use, prepare, inspect, place, detect, or position. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position

Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements

Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection).

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • jobs.weber.edu
  • KSL
  • Chronicle of Higher Education
  • Higher Ed Jobs
  • Agency Referral
  • Personal Referral
  • Internal Job Posting
  • Advertisement/Publication
  • Other web advertisement
  • Other
• * Do you have or have you ever been issued a W# By Weber State University? Yes or No.If yes, please enter your W#(W followed by eight numbers).

  (Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• List of References with Contact Info

Optional Documents

• Transcripts