Associate Executive Assistant

Purdue University; West Lafayette (IN); On-site; USD 52,000 - 55,000; Full time

Job summary

Purdue University is hiring an Associate Executive Assistant to support the AVP for Student Success Innovation and the Executive Director of Student Success Programs in West Lafayette, IN. This role coordinates communications, manages calendars, plans events, and oversees administrative operations across the department.

The position involves supervising the receptionist, maintaining databases, and aiding program logistics.

Qualifications

• Bachelor's degree in a field relevant to the position.
• 1 year of experience in a senior or lead administrative support role or equivalent.
• An equivalent combination of education and experience may also be considered.

Responsibilities

• Conserve AVP's time by reading, researching, and routing correspondence.
• Draft and edit communications; conduct research and prepare reports and presentations.
• Maintain AVP's calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available.
• Exercise discretion and independent judgment to collect and analyze information requests and identify trends.
• Respond to non-routine inquiries and issues from internal and external sources.
• Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with University policies and procedures.
• Coordinate the logistics of various programs, projects, workshops, events, and presentations.
• Monitor operating budget and maintain financial records for administrative support operations.
• Update and maintain databases, websites, and mailing lists.
• May mentor and train lower level support staff.
• Serve as the administrator for Purdue's instance of an event scheduling tool (Guidebook).
• Provide direct support to the director of Orientation Programs during high-activity periods.
• Provide direct support to the director of Purdue Testing Services during finals week.

Skills

Communication skills

Confidentiality

Organization

Time management

Microsoft Office

Relationship building

Policy interpretation

Problem solving

Discretion

Independent judgment

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

Job Title: Associate Executive Assistant

City: West Lafayette

Job Description:

Job Summary

Purdue University is seeking an experienced professional to assume the role of Executive Assistant for the Assistant Vice Provost (AVP) for Student Success Innovation/Executive Director of Student Success Programs. This is an excellent opportunity to join a team of more than 60 staff across 8 program areas who serve Purdue students at all stages of their journey. Student Success Programs is located at the main Purdue location in West Lafayette, Indiana.

The Executive Assistant provides a wide range of administrative support to the Assistant Vice Provost (AVP) for Student Success Innovation/Executive Director of Student Success Programs. Maximize the effectiveness of department operational processes and communications. Serve as a liaison with multiple contacts internal and external to the University. Facilitate communication, plan events, draft and edit various documents, schedule meetings and manage executive's calendar. Coordinate special projects involving independent research and work with all levels of internal management and staff. Also provides administrative support to the Deputy Director of Student Success Programs and directly supervises the department's receptionist. General areas of work are:

• Conserve AVP's time by reading, researching, and routing correspondence.
• Draft and edit communications; conduct research and prepare reports and presentations.
• Maintain AVP's calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available.
• Exercise discretion and independent judgment to collect and analyze information requests and identify trends.
• Respond to non-routine inquiries and issues from internal and external sources.
• Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with University policies and procedures.
• Coordinate the logistics of various programs, projects, workshops, events, and presentations.
• Monitor operating budget and maintain financial records for administrative support operations.
• Update and maintain databases, websites, and mailing lists.
• May mentor and train lower level support staff.

Responsibilities in Student Success Programs:

• Serve as the administrator for Purdue's instance of an event scheduling tool ( Guidebook )
• With the department secretary, provide direct support to the director of Orientation Programs during periods of great activity (e.g., Boiler Gold Rush new student welcome week)
• Provide direct support to the director of Purdue Testing Services during finals week

The priority deadline to apply is October 16, 2026 and the anticipated start date is not later than December 7, 2026. Cover letters are required for full consideration.

About Us:

About Student Success Programs: A suite of interconnected programs under Purdue's division of Teaching and Learning. With programs designed for varying populations and demographics, we span the bridge of students' experience at Purdue from orientation and transition, access and retention, and academic support. Our ultimate goal is to help Boilermakers arrive, thrive, and graduate on time. Student Success Programs mission is to empower students to embrace a sense of lifelong learning by providing nationally-recognized, student-centered college success initiatives and services. The department's various interconnected programs assist students in progressive stages of development. Collectively and individually, our programs aim to increase student degree completion. We also aim to empower students in their future employment or study, dedicated citizenship, and responsible leadership in the state, nation and world. Candidates should explore the Student Success Programs website .

What We're Looking For:

Education and Experience
Qualified candidates will need:

• Bachelor's degree in a field relevant to the position
• One (1) year of experience in a senior or lead administrative support role or equivalent experience.
• An equivalent combination of education and experience may also be considered.

Skills:

• Excellent written, verbal and interpersonal communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs.
• Skilled in interpreting policies and procedures to proactively resolve issues.
• Ability to identify problems, generate ideas for improvement, and implement or recommend solutions.
• Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes.
• Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others.

Preferred:

• Experience working at Purdue

Additional Information:

• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible For Overtime)
• Retirement Eligibility: Defined Contribution Waiting Period

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Career Stream

Compensation Information:

Professional 1

Pay Band S055

Job Code # 20002357

The anticipated annual salary range for this position is $52,000 to $55,000. The final salary offer will be determined based on various factors, including internal equity, available budget, and relevant experience.

Equal Opportunity Employer

Purdue University is an equal opportunity/equal access university