Executive Assistant

Purdue University; West Lafayette (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Purdue University’s College of Health and Human Sciences seeks an Executive Assistant to support the Department of Psychological Sciences. You will enhance operations, streamline communications, and aid faculty, staff, and students by providing comprehensive administrative support to senior leaders.

You will organize hiring, events, budget-related tasks, vendor negotiations, visa processing support, donor tracking, and staff supervision to ensure efficient department functioning and strategic

Qualifications

• Bachelor’s degree in Communications, Business Administration, Management, or related field.
• 1 year of experience in a senior administrative, lead administrative, or related role.
• In lieu of degree, combination of experience and education will be considered (e.g., High School Diploma + 5 years).

Responsibilities

• Provide executive support for the Head of the Department of Psychological Sciences and support department operations and communications.
• Coordinate hiring of new staff and faculty, travel, offers letters, events, meetings, and main office management.
• Assist with budget-related event details and vendor negotiations.

Skills

Communication

Time management

Organization

Interpersonal

Confidentiality

Education

Bachelor’s degree in Communications

Bachelor’s degree in Business Admin

Or related field

Tools

Word

Excel

PowerPoint

Outlook

Job description

The College of Health and Human Sciences is seeking an Executive Assistant to support the Department of Psychological Sciences. In this highly collaborative role, you will help advance the department’s mission by providing comprehensive administrative support to an Associate/Assistant Dean, Department Head, or Senior Director. This position plays a vital role in fostering an environment where innovation, learning, and discovery can thrive by enhancing operational efficiency, streamlining communications, and supporting the success of faculty, staff, and students. As part of Purdue's commitment to excellence, you will contribute to a welcoming and impactful community dedicated to improving lives through education, research, and service.

Responsibilities Include:

• Provide executive support for the Head of the Department of Psychological Sciences and support the effectiveness of department operational processes and communications.
• Organizing and coordinating the hiring of new staff and faculty members (including advertising, documentation, travel, and offer letters); organizing and coordinating special department events, meetings, and receptions; managing the main office and serving as main contact person for the office/department; preparing and distributing correspondence; and scheduling meetings.
• Work within the approved budget to handle all details related to events, including negotiation with vendors for pricing.
• Manage use of purchasing credit cards and ensure proper documentation is forwarded to the Business Office.
• Serve as liaison to the International Students and Scholars office and assist international faculty and staff with visa processing.
• Track donor information in departmental databases and prepare gift acknowledgement letters.
• Supervise departmental clerical personnel, make general work assignments, and conduct annual performance evaluations.

What We're Looking For:

Required:

Education and Experience:

• Bachelor’s degree in Communications, Business Administration, Management, or related field.
• One year of experience in a senior administrative, lead administrative, or related role.
• In lieu of degree, a combination of experience and education will be considered (IE: High School Diploma + 5 years of experience)

Skills Needed:

• Excellent written, verbal and interpersonal communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs.
• Skilled in interpreting policies and procedures to proactively resolve issues.
• Ability to identify problems, generate ideas for improvement, and implement or recommend solutions.
• Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes.
• Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others.

What is Helpful:

• University experience.

Additional Information:

• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Professional 1

Pay Band S055
Job Code #20002357

Purdue University is an equal opportunity/equal access university.