Executive Assistant

Purdue Research Foundation; West Lafayette (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Purdue University is seeking an experienced Executive Assistant to support the Assistant Vice Provost for Student Success Innovation and the Executive Director of Student Success Programs. This role serves a team of 60+ staff across 8 program areas at the West Lafayette campus, supporting students through the full journey.

You will manage calendars, draft communications, plan events, coordinate travel, prepare reports and presentations, and supervise the department receptionist.

Responsibilities

• Conserve AVP's time by reading, researching, and routing correspondence.
• Draft and edit communications; conduct research and prepare reports and presentations.
• Maintain AVP's calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available.
• Exercise discretion and independent judgment to collect and analyze information requests and identify trends.
• Respond to non-routine inquiries and issues from internal and external sources.
• Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with University policies and procedures.
• Coordinate the logistics of various programs, projects, workshops, events, and presentations.
• Monitor operating budget and maintain financial records for administrative support operations.

Job description

Purdue University is seeking an experienced professional to assume the role of Executive Assistant for the Assistant Vice Provost (AVP) for Student Success Innovation/Executive Director of Student Success Programs. This is an excellent opportunity to join a team of more than 60 staff across 8 program areas who serve Purdue students at all stages of their journey. Student Success Programs is located at the main Purdue location in West Lafayette, Indiana.

The Executive Assistant provides a wide range of administrative support to the Assistant Vice Provost (AVP) for Student Success Innovation/Executive Director of Student Success Programs. Maximize the effectiveness of department operational processes and communications. Serve as a liaison with multiple contacts internal and external to the University. Facilitate communication, plan events, draft and edit various documents, schedule meetings and manage executive's calendar. Coordinate special projects involving independent research and work with all levels of internal management and staff. Also provides administrative support to the Deputy Director of Student Success Programs and directly supervises the department're receptionist. General areas of work are:

• Conserve AVP's time by reading, researching, and routing correspondence.
• Draft and edit communications; conduct research and prepare reports and presentations.
• Maintain AVP's calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available.
• Exercise discretion and independent judgment to collect and analyze information requests and identify trends.
• Respond to non-routine inquiries and issues from internal and external sources.
• Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with University policies and procedures.
• Coordinate the logistics of various programs, projects, workshops, events, and presentations.
• Monitor operating budget and maintain financial records for administrative support operations.