Executive Assistant to AVP, Student Success Programs

Purdue University; West Lafayette (IN); On-site; USD 52,000 - 55,000; Full time

Job summary

Purdue University is hiring an Associate Executive Assistant to support the AVP for Student Success Innovation and the Executive Director of Student Success Programs in West Lafayette, IN. This role coordinates communications, manages calendars, plans events, and oversees administrative operations across the department.

The position involves supervising the receptionist, maintaining databases, and aiding program logistics.

Qualifications

• Bachelor's degree in a field relevant to the position.
• 1 year of experience in a senior or lead administrative support role or equivalent.
• An equivalent combination of education and experience may also be considered.

Responsibilities

• Conserve AVP's time by reading, researching, and routing correspondence.
• Draft and edit communications; conduct research and prepare reports and presentations.
• Maintain AVP's calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available.
• Exercise discretion and independent judgment to collect and analyze information requests and identify trends.
• Respond to non-routine inquiries and issues from internal and external sources.
• Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with University policies and procedures.
• Coordinate the logistics of various programs, projects, workshops, events, and presentations.
• Monitor operating budget and maintain financial records for administrative support operations.
• Update and maintain databases, websites, and mailing lists.
• May mentor and train lower level support staff.
• Serve as the administrator for Purdue's instance of an event scheduling tool (Guidebook).
• Provide direct support to the director of Orientation Programs during high-activity periods.
• Provide direct support to the director of Purdue Testing Services during finals week.

Skills

Communication skills

Confidentiality

Organization

Time management

Microsoft Office

Relationship building

Policy interpretation

Problem solving

Discretion

Independent judgment

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

Purdue University is hiring an Associate Executive Assistant to support the AVP for Student Success Innovation and the Executive Director of Student Success Programs in West Lafayette, IN. This role coordinates communications, manages calendars, plans events, and oversees administrative operations across the department.

The position involves supervising the receptionist, maintaining databases, and aiding program logistics.