Administrative Assistant, Associate

Purdue University; West Lafayette (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Purdue University is seeking an Administrative Assistant, Associate to support the daily operations of a service-focused team in West Lafayette, IN. You will serve as the first point of contact, connecting people with information and resources while delivering a positive experience for faculty, staff, students, and visitors.

The role involves drafting routine correspondence, scheduling appointments, maintaining files, distributing mail, and assisting with general office duties.

Qualifications

• Requires a high school diploma/GED.
• Experience in an administrative support, customer service, or clerical role.
• Excellent customer service, verbal, and written communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, and maintain confidentiality.

Responsibilities

• Draft routine correspondence and general communication.
• Schedule appointments and meetings; coordinate calendars.
• Organize and maintain paper and electronic files; manage mail and copies.
• Assist with general office needs and tasks as directed.

Skills

Excellent customer service

Verbal and written communication

Strong organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

Word

Outlook

Internet

Job description

Job Title: Administrative Assistant, Associate

City: West Lafayette

Job Description:

Job Summary

As part of Purdue University, you will help support the daily operations of a collaborative, service-focused team by providing welcoming and reliable administrative assistance to faculty, staff, students, visitors, and callers. In this role, you will serve as a first point of contact, helping connect people with information, resources, and support while creating a positive experience for those who engage with the department. You will also help keep the office running smoothly by drafting routine correspondence, scheduling appointments and meetings, organizing and maintaining paper and electronic files, distributing mail, preparing copies, and assisting with general office needs. Your attention to detail, professionalism, and commitment to service will help advance Purdue's mission and support the important work happening across the university.

Under direct supervision, you provide general administrative support for an individual, group of professionals, department, program or other administrative function. Serve as first point of contact. Draft routine correspondence, schedule appointments, organize and maintain paper and electronic files, or provide information to callers and visitors. Assist with various other support functions as needed.

About Purdue University
Purdue University is a public research institution demonstrating excellence at scale. Ranked among top 10 public universities and with two colleges in the top four in the United States, Purdue discovers and disseminates knowledge with a quality and at a scale second to none. More than 105,000 students study at Purdue across modalities and locations, including nearly 50,000 in person on the West Lafayette campus. Committed to affordability and accessibility, Purdue's main campus has frozen tuition 13 years in a row. See how Purdue never stops in the persistent pursuit of the next giant leap - including its first comprehensive urban campus in Indianapolis, the Mitch Daniels School of Business, Purdue Computes and the One Health initiative - at https://www.purdue.edu/president/strategic-initiatives .

A cover letter is required to be fully considered

What We’re Looking For:
Education and Experience

• Requires a high school diploma/GED
• Experience in an administrative support, customer service, or clerical role

Skills needed:

• Excellent customer service, verbal, and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, and maintain confidentiality
• Strong organizational skills and attention to detail
• Computer and related software skills to include Word, Outlook, Internet, etc. Typing, drafting, filing, and data entry skills

What is helpful:

• Strong interpersonal skills

Additional Information:

• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Non-Exempt (EligibleForOvertime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream

Administrative and Operational Support 1

• Pay Band S035
• Job Code #20002329

Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php

EOE
Purdue University is an EO/EA employer.