Administrative Assistant, Lead

Purdue University; West Lafayette (IN); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Purdue University in West Lafayette, IN seeks an Administrative Assistant, Lead to provide high-level administrative support to a department or program. The role involves coordinating events, preparing reports and presentations, monitoring budgets, and guiding other staff.

Qualified candidates will have a high school diploma/GED and at least four years of administrative experience, plus excellent communication and organizational skills.

Qualifications

• Requires high school diploma or GED.
• Minimum of four (4) years of experience in an administrative support role.
• Excellent written, verbal and interpersonal communication skills.
• Ability to handle interruptions, balance tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills with attention to detail.
• Advanced computer skills including Word, Excel, PowerPoint, Outlook, Internet.

Responsibilities

• Coordinate events and meetings.
• Research and compile information for reports.
• Prepare reports, correspondence, promotional materials, and presentations.
• Monitor operating budgets and maintain financial records.
• Serve as a resource for internal and external stakeholders and provide support to other staff.
• Lead assigned programs, special projects, or department initiatives.

Skills

Excellent communication

Multitasking

Discretion & confidentiality

Organizational skills

Advanced MS Office

Education

High school diploma/GED

Tools

Word

Excel

PowerPoint

Outlook

Internet

Job description

Job Title: Administrative Assistant, Lead

City: West Lafayette

Job Description:

Job Summary

Provides high-level administrative support to an individual, department, program, or other administrative function. Independently performs complex and non-routine administrative responsibilities requiring sound judgment, discretion, and a thorough understanding of departmental operations.

Key responsibilities may include coordinating events and meetings; researching and compiling information; preparing reports, correspondence, promotional materials, and presentations; monitoring operating budgets; and maintaining financial records. The position serves as a resource for internal and external stakeholders by resolving non-routine inquiries and issues, while providing functional or administrative oversight to other support staff. This role may also lead assigned programs, special projects, or department-wide initiatives.

Who We Are at Purdue University:

We are committed to making Purdue’s world-class education affordable, accessible and valuable to Boilermakers and their families. We know that a college degree is an investment, and many families make this big decision together.

About Us:

When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we’ve been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.

What We Are Looking For:

Education and Experience

Qualified candidates will need:

• Requires a high school diploma/GED.
• Minimum of four (4) years of experience in an administrative support role

Skills needed:

• Excellent written, verbal and interpersonal communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
• Ability to interpret policies and procedures to proactively resolve issues or improve processes.
• Ability to identify problems and implement or recommend solutions.
• Drafting, proofreading and editing skills.
• Ability to lead others and provide direction and constructive feedback.

What We Would Like You To Know:

• Purdue University will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Exempt
• Retirement Eligibility: Defined Contribution Waiting Plan
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
• All applications must be held the first 5 business days due to our Equal Opportunity Employment policy

For internal candidates that will be transferring between pay schedules (biweekly monthly; monthly biweekly), please coordinate your transfer date with your new manager to ensure a smooth transition of pay, benefits, and retirement.

Career Stream

• Administrative and Operational Support 4
• Pay Band S055
• Job Code #20002332
• Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php

The anticipated annual salary for this position is $21.40- $26.00 hourly commensurate with the candidate’s education and experience. The final salary offer will be determined based on a variety of factors, including equity, available budget, educational background, and relevant experience.

Who We Are:

The College of Pharmacy Office of Student Services provides holistic support for Bachelor of Science in Pharmaceutical Science, Pre-PharmD, and Doctor of Pharmacy students. Be part of the Pharmacy family as we launch new student retention and support initiatives that will benefit all students.

EOE: Purdue University is an EOE employer.