Associate Director - Purchasing and Contract Management

El Paso Community College; El Paso (TX); On-site; USD 80,000 - 120,000; Full time

Job summary

El Paso Community College seeks a procurement leader to assist the Director in planning, organizing, and directing purchasing services on campus. The role focuses on contract review and negotiation, ensuring compliance with state laws, district policies, and statutory regulations.

You will manage staff, provide training, and deliver reporting to meet LBB requirements. Responsibilities include researching new contracts, expediting procurement processes, and representing the department in the

Qualifications

• Bachelor's degree is required with six years of related experience.
• Strong negotiation skills to achieve favorable contract terms.
• Ability to read, analyze, and interpret business publications and regulations.
• Excellent oral and written communication abilities.
• Ability to interpret rules, regulations, and procedures and implement them.
• Experience analyzing data, drawing conclusions, and reporting results.
• Proven leadership in managing and motivating staff.
• Ability to prioritize multiple tasks and meet deadlines.

Responsibilities

• Assist Director with planning, organizing, and directing purchasing services.
• Oversee procurement, contract reviews, and compliance with state laws and district policies.
• Draft, revise, and negotiate contracts for goods and services.
• Research need for new contracts and manage workload of buyers and staff.
• Ensure contracts comply with legal requirements and college procedures.
• Provide training and guidance to staff; prepare reports and presentations as needed.

Skills

Negotiation

Regulatory reading

Communication

Leadership

Data analysis

Project management

Presentations

Confidentiality

Education

Bachelor's degree

Job description

Responsible for assisting the Director with planning, organizing, staffing and directing purchasing services to include procurement and contract related initiatives. In-person work on campus is an essential function of this position. Assist the Director with the day to day operations of the department, assist with operational purchasing services to include verifying standards are met and compliance with state laws, District policies and procedures. Promote sound business practices. Resolve contracting issues within parameters of state laws governing the District. Review agreements and contracts for content and legal compliance and negotiate contract terms. Assist the Director in researching and identifying the need for initiating new contracts for commodities and services. Review workload of buyers and other department staff and make necessary changes to expedite the procurement process. Complete, review, and revise contracts that involve the purchase, lease and rental or sale of goods and services. Ensure contracts are executed in accordance with legal requirements, college policies, procedures, and statutory regulations. Conduct analysis of new laws, regulations and contract trends to determine potential impact on the college. Remain current on legal, regulatory, and industry changes that affect contracts. Revise existing and future contracts to remain compliant. Seek legal review from attorney representing the College in the Director’s absence. Assist vendors in understanding how to conduct business with the District; provide vendors with requested information or documents. Provide procurement information to College personnel and guide them through the process to ensure compliance with College policies and procedures. Responsible for personnel management activities of assigned staff, including recommendation for employment, supervision, performance evaluation, guidance, support concerning professional development, and compliance withpolicies and regulations. Participate in setting performance goals and priorities that contribute to departmental mission. Create and present training to District staff annually as part of the annual Purchasing policies and procedures training. Assist in other training sessions as requested. Ensure reporting requirements of the Legislative Budget Board (LBB) are met by uploading contract information into the LBB’s contract database. Act on behalf of the Director during the Director's absence. Perform other duties as assigned.

Required Qualifications

• Bachelor's Degree and six (6) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
• Experience using persuasive skills to negotiate desired results.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures and government regulations.
• Effective communication skills both orally and written.
• Ability to interpret and implement rules, regulations, policies and procedures.
• Ability to analyze data, interpret results, and generate conclusion based on results.
• Experience leading, managing, and motivating personnel.
• Ability to assess and prioritize multiple tasks, projects, and demands to meet deadlines.
• Ability to maintain confidentiality of work related information and materials.
• Ability to deliver effective presentations.
• Ability to generate reports, business correspondence, and procedure manuals.

NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.

Special Conditions

• This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College’s policies and procedures.

Individuals desiring consideration MUST complete and submit an EPCC Application for Employment on-line by the announced deadline.

COPIES OF ACADEMIC TRANSCRIPTS MUST BE uploaded with the application. CURRENT EMPLOYEES ARE ALSO REQUIRED TO UPLOAD THEIR TRANSCRIPTS WITH EACH SUBMITTED APPLICATION; TRANSCRIPTS IN PERSONNEL FILES CANNOT BE ACCESSED BY EVALUATORS FOR THIS PURPOSE. APPLICATIONS SUBMITTED WITHOUT TRANSCRIPTS WILL NOT BE CONSIDERED. Only documents stating 'Transcript' or 'Unofficial Transcript' will be accepted. Other documents (Degree Audit, Degree Summary, Program Summary, etc.), uploaded in lieu of transcripts will not be accepted.

If you are unable to attach your transcripts to your application, please mail your transcripts to El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents MUST include the position title and posting number for this position vacancy.

A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted on-line with the application form or forwarded to the Human Resources Department at El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents must be received by the application deadline. Documents received after the application deadline will not be accepted.

Copies of transcripts must reflect completed coursework and conferred degrees. All academic coursework and degreesmust be from an accredited college or university or be certified by an acceptable agency that the institution is recognizedby the appropriate governmental agency in its home country (this is generally stated in the degree evaluation).

Transcripts issued in a language other than English must be accompanied by a full translation (word for word) by a current member of the National Association of Credential Evaluation Services (NACES). Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework.

Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered.

Out-of-town candidates invited for an on-campus interview will be reimbursed for one-half of the transportation cost for travel performed within the United States. The College will arrange and pay for up to two nights lodging.

In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.

The El Paso Community College County District does not discriminate on the basis of race, color, national origin, religion, sex, age, disability and veteran status.

Physical Requirements

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and talk or hear. The employee is occasionally required to taste or smell. The employee must regularly lift and move up to 25 pounds, frequently lift or move up to 50 pounds, and occasionally lift and move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.