Purchasing Clerk

Laredo College; Laredo (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Laredo College is seeking a Purchasing Clerk to assist the Purchasing Director with expediting and carrying out purchasing functions in accordance with Texas law and college policies.

This role logs requisitions, prepares orders, maintains PO files, and coordinates with vendors. Strong Excel, Word, and Outlook skills are essential, as is accuracy and timely work.

An introductory period applies and occasional shifts may be required; some duties may involve work at different campuses.

Qualifications

• High School Diploma or equivalent.
• Two years of work experience.
• Associate’s Degree preferred.
• Purchasing experience in higher education or similar agency preferred.

Responsibilities

• Assist the Purchasing Director with expediting and carrying out purchasing functions.
• Receive, log requisitions; prepare orders; ensure documentation.
• Maintain purchase order files and liaise with vendors and LC departments.
• Adhere to Texas procurement laws and LC Purchasing policies.

Skills

Accuracy

Timeliness

Education

High School Diploma or equivalent

Two years of work experience

Associate’s Degree

Tools

Excel

Microsoft Word

Outlook

Job description

Essential Duties and Responsibilities

To assist the Purchasing Director in expediting and carrying out the purchasing functions in accordance with Federal, State and Local Laws and applicable College policies.

Characteristic Duties and Responsibilities

1. Receives, reviews, and logs purchasing requisitions.
2. Prepare the necessary document to place the order of merchandise, supplies, or equipment requested in the purchasing requisition.
3. Enforces the procurement laws of the State of Texas in accordance with our Board Policy and the Purchasing Manual.
4. Assist in reviewing purchasing documents from current or prior purchasing requests.
5. Add new vendors into the finance system after requesting and reviewing IRS W-9 information.
6. Prepare documents to obtain quotes from vendors.
7. Verifies debarred status with the Texas Comptroller Office and Federal Debarred website.
8. Prepares purchase orders by imputing them into the finance database.
9. Maintains purchase order files in an orderly manner.
10. Corresponds and acts as the liaison between vendors and the LC Departments.
11. Maintains a log of all Small Purchase Orders that are issued to the College District.
12. Assist the Purchasing Director with the collection of staff and federal Work–Study timesheets.
13. Performs other related duties as assigned by the Purchasing Director.

NOTICE: Required Documents

To be considered for this position, you are required to upload your high school diploma or unofficial transcript or GED certificate. If recommended for this position an official transcript(s) will be required. If a license or certificate is required for this position, upload proof of your current license/certificate.

Required:

• High School Diploma or equivalent
• Two years of work experience.

Preferred:

• Associate’s Degree
• Purchasing experience in a higher education or similar agency

• Perform assignments with a high degree of accuracy and meet deadlines as required by the Purchasing Director.
• Have excellent working knowledge of Excel, Microsoft Word, and Outlook.
• Be skilled in the use of personal computers with a working knowledge of computerized purchasing systems.
• Be able to maintain a positive attitude towards College departments, vendors, students, and employees.
• Ability to work other than regular scheduled hours and at different campuses when needed.

Introductory Review Period

All hires are subject to a 90 day introductory review period.

Supervision Exercised

The Purchasing Clerk supervises Laredo College Federal Work-Study Employees

Supervision Received

Reports to the Director of Purchasing

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit.

The employee is occasionally required to stand, walk, stoop, kneel, or crouch.

The employee must occasionally lift and/or move items weighing up to 25 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Work is performed in a standard office environment.

Work-inside a well-lighted and air-conditioned area most of the time.

The noise level in the work environment is usually quiet to moderate.

Safety

Required to work safely and follow safety rules.

Report unsafe working conditions and behavior.

Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Special Conditions

Immediate supervisor may assign other duties.

May be required to work outside regular working hours, as needed.

May be required to work at a different college work site or campus as needed.

EEO Statement

In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.

Foreign Degrees

Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.