Buyer I

Tarrant County College District (TCCD); Fort Worth (TX); On-site; USD 43,000 - 58,000; Full time

Job summary

Unit: Tarrant County College District seeks a Buyer I at Trinity River Campus to coordinate procurement activities for goods and services. You will manage vendor communications, support solicitation processes, and handle purchasing transactions while ensuring compliance with applicable procurement requirements.

The role involves maintaining procurement records, assisting with contract documentation, and delivering customer service to campus clients.

Qualifications

• Associate’s degree or 60 college credit hours and three (3) years’ working experience related to the Essential Performance Requirements; or any equivalent combination of education and work-related experience
• Three years of procurement-related experience preferred
• Experience with purchasing software and vendor management processes

Responsibilities

• Coordinate procurement activities for goods and services for the College
• Communicate with vendors on product information, price, availability and delivery
• Prepare purchase orders or bid requests and analyze bid proposals within budget
• Maintain procurement records and purchase order database
• Ensure compliance with applicable laws and College procedures
• Assist with contract document preparation and records management

Skills

Procurement knowledge

Vendor relations

Customer service

Communication skills

Computer skills

Collaboration

Attention to detail

Policy analysis

Education

Associate’s degree or 60 college credit hours and 3 years’ related experience

Job description

Title: Buyer I

Department: DT Purchasing

Campus Location: Trinity River Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No

Pay Frequency: Monthly

Compensation Details: Starting Pay - $50,500

Work Hours: Monday - Friday 8:00am - 5:00pm

Remote Eligible: This position is not eligible for remote work

Job Summary

This role is responsible for coordinating activities related to the procurement of goods and services for the College, including vendor communications, solicitation support, purchasing transactions, contract documentation, procurement record maintenance, and customer support while ensuring compliance with applicable procurement requirements.

Primary Duties and Responsibilities

Essential Performance Requirements*

• Develops procurement strategies with clients; analyzes requests and recommends revisions
• Reviews requisitions and confers with vendors to obtain product or service information, including price, availability, and delivery schedules
• Selects products for purchase by testing, observing, or examining items and estimating values according to market pricing knowledge
• Determines procurement methods, such as direct purchase or competitive solicitation, and prepares purchase orders or bid requests
• Analyzes bid proposals within budgetary limitations and scope of authority; makes competitive range determinations, conducts negotiations, and awards purchase orders
• Creates and maintains procurement records, including items or services purchased, costs, delivery information, product quality or performance, and inventory records
• Discusses defective or unacceptable goods or services with inspection personnel, quality control personnel, users, vendors, and others to determine the source of issues and implement corrective action
• Expedites delivery of goods and services to users
• Maintains the purchase order database, including the entry and tracking of purchase orders, and administers the online office supplies program
• Provides customer service related to purchasing procedures and accounting transactions; responds to client inquiries by reviewing records and files within automated systems
• Ensures compliance with applicable laws, codes, regulations, and restrictions related to the procurement of goods and services for the College
• Assists with the preparation of contract documents as needed

Service Excellence

• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of the College

Supervision

Works under the general supervision of the assigned department leader

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

• Associate’s degree or 60 college credit hours and three (3) years’ working experience related to the Essential Performance Requirements; or any equivalent combination of education and work-related experience

Preferred Qualifications

• Current Certified Texas Purchaser (CTP) or Certified Public Procurement Buyer (CPPB)

Knowledge, Skills and Abilities

• Knowledge of procurement principles, purchasing procedures, and applicable regulations to the acquisition of goods and services
• Knowledge of vendor relations, purchasing documentation, and procurement recordkeeping practices
• Skilled in delivering high-quality customer service and building effective interpersonal relationships, including strong listening, verbal, and written communication skills
• Skilled in using computer applications and enterprise systems, including word processing, spreadsheet, and purchasing software applications
• Ability to work effectively in a collaborative environment
• Ability to analyze information and provide recommendations based on policy, procedure, practice, and applicable procurement requirements
• Ability to maintain accurate procurement records and documentation with strong attention to detail
• Ability to prioritize multiple assignments and meet established deadlines in a fast-paced environment
• Ability to identify and resolve routine purchasing issues while providing timely customer support
• Ability to ensure compliance with applicable procurement requirements and College procedures

Physical Demands and Work Environment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds unassisted, or up to 25 pounds with the assistance of other employees or equipment as appropriate. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.