Property Control Supervisor

El Paso Community College; El Paso (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

El Paso Community College seeks a Property Control Coordinator to coordinate, organize, plan, and ensure accuracy of equipment management across the district. You will develop, implement, and monitor physical inventory activity, including transfers and disposal of tangible property, and manage district-wide storage and warehouse functions.

In-person campus work is essential. You will supervise staff, assign cost to institutional and grant funded property, and ensure compliance with state

Qualifications

• Bachelor's degree and 3 years of related experience, or equivalent.
• Excellent organizational, communication, and leadership skills.
• Ability to supervise and manage multiple projects simultaneously.

Responsibilities

• Coordinate physical inventory activities and asset accountability.
• Oversee warehousing, storage, reallocation, and disposition of surplus property.
• Develop reports and queries for internal and external needs.
• Maintain asset tracking system accuracy, depreciation, and assignments of responsibility.
• Assist Director in staff direction to meet operational deadlines.
• Identify process improvements in inventory applications.

Skills

Organizational skills

Communication skills

Leadership

Supervisory skills

Project management

Fixed Assets accounting

Education

Bachelor's degree

Job description

Provide coordination, organization, planning, and ensure accuracy and reliability of equipment management by Property Control. Develop, implement, and monitor physical inventory activity to include internal asset accountability controls, transfers, and ultimate disposable of tangible personal property owned or controlled by the District. Ensure proper warehouse management to include: storage, reallocation, and disposition of surplus property and management of District-wide departmental storage.In-person work on campus is an essential function of this position.Assist Director in providing staff direction to meet operational deadlines. Coordinate processing of District physical inventory activities. Assign cost to institutional and grant funded personal property.

Comply with District policies and procedures to maintain and track property. Adhere with state and federal reporting requirements in reconciling the acquisition, deletions, and cap-leases. Manage, monitor, and coordinate the cyclical District-wide physical inventories.

Process all capitalization entries and related documents for accuracy, integrity, and compliance. Develop, identify, and execute special reports and queries for internal and external needs.

Assure integrity of the district's tracking system software for complete asset accounting and asset management. Track location, quantity, condition, maintenance, and depreciated of District property. Assign property responsibility to building heads and identify improved processes.

Oversee warehousing activities designed to maximize storage capacity, efficiency, and effectiveness of operations. Manage warehousing items for Public auction sales and reallocation.

Analyze and review, expand and modify department, inventory, software, and hardware programs to increase operational effectiveness, work flow, or to adapt to new system requirements.

Identify improved operations, define work tasks, identify and recommend solutions to inventory system applications.

Perform other duties as assigned.

Required Qualifications:

• Bachelor's Degree and three (3) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
  NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.
• Excellent organizational, communication, and leadership skills.
• Ability to interact with individuals at all levels of the institution, vendors, service providers and general public.
• Demonstrated supervisory skills.
• Ability to manage multiple projects simultaneously.
• Strong accounting experience related to Fixed Assets Accounting.

Special Conditions:

• This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College's policies and procedures.
• Operating a motor vehicle is an essential job function of this position. All final position candidates will be required to undergo a motor vehicle records check, as permitted and/or required by applicable law, and in accordance with the College's policies and procedures. Thereafter, motor vehicle records checks will be conducted annually.

In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.

The El Paso Community College County District does not discriminate on the basis of race, color, national origin, religion, sex, age, disability and veteran status.

Out-of-town candidates invited for an on-campus interview will be reimbursed for one-half of the transportation cost for travel performed within the United States. The College will arrange and pay for up to two nights lodging.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and talk or hear. The employee is occasionally required to taste or smell. The employee must regularly lift and move up to 25 pounds, frequently lift or move up to 50 pounds, and occasionally lift and move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.