Buyer I

Tarrant County College; Fort Worth (TX); On-site; USD 513,000 - 614,000; Full time

Job summary

Tarrant County College in Fort Worth, TX is seeking a Buyer I to coordinate procurement for the DT Purchasing department. You will manage vendor communications, support solicitation processes, handle purchasing transactions, document contracts, and maintain procurement records while ensuring compliance with applicable requirements.

The role focuses on processing requisitions, selecting products, negotiating with suppliers, expediting deliveries, and providing customer support within the approved

Qualifications

• Associate degree or 60 credit hours plus 3 years related procurement experience
• Equivalent combination of education and work experience may be considered
• Knowledge of procurement laws, regulations, and college purchasing procedures

Responsibilities

• Coordinate procurement activities and vendor communications
• Review requisitions and obtain product/service information including price and delivery schedules
• Prepare purchase orders or bid requests and maintain procurement records
• Analyze bid proposals within budget and award purchase orders
• Ensure compliance with applicable procurement laws and college procedures
• Provide customer service related to purchasing procedures and transactions

Skills

Procurement principles

Vendor relations

Customer service

ERP systems

Word processing

Spreadsheet software

Team collaboration

Attention to detail

Prioritization

Education

Associate’s degree or 60 college credit hours and 3 years related experience

Tools

Purchasing software

ERP/Enterprise systems

Job description

Title: Buyer I

Department: DT Purchasing

Campus Location: Trinity River Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No

Pay Frequency: Monthly

Compensation Details: Starting Pay - $50,500

Work Hours: Monday - Friday 8:00am - 5:00pm

Remote Eligible: This position is not eligible for remotework

Special Instructions to Applicant:

Job Summary:

This role is responsible for coordinating activities related to theprocurement of goods and services for the College, including vendorcommunications, solicitation support, purchasing transactions,contract documentation, procurement record maintenance, andcustomer support while ensuring compliance with applicableprocurement requirements.

Primary Duties and Responsibilities:

Essential Performance Requirements*

• Develops procurement strategies with clients; analyzes requestsand recommends revisions
• Reviews requisitions and confers with vendors to obtain productor service information, including price, availability, and deliveryschedules
• Selects products for purchase by testing, observing, or examiningitems and estimating values according to market pricingknowledge
• Determines procurement methods, such as direct purchase orcompetitive solicitation, and prepares purchase orders or bidrequests
• Analyzes bid proposals within budgetary limitations and scope ofauthority; makes competitive range determinations, conductsnegotiations, and awards purchase orders
• Creates and maintains procurement records, including items orservices purchased, costs, delivery information, product quality orperformance, and inventory records
• Discusses defective or unacceptable goods or services withinspection personnel, quality control personnel, users, vendors,and others to determine the source of issues and implementcorrective action
• Expedites delivery of goods and services to users
• Maintains the purchase order database, including the entry andtracking of purchase orders, and administers the online officesupplies program
• Provides customer service related to purchasing procedures andaccounting transactions; responds to client inquiries by reviewingrecords and files within automated systems
• Ensures compliance with applicable laws, codes, regulations, andrestrictions related to the procurement of goods and services forthe College
• Assists with the preparation of contract documents asneeded

Service Excellence

• Attends the workplace regularly, reports to work punctually, andfollows a work schedule to keep up with the demands of theworksite
• Completes all required training and professional developmentsessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of theCollege

Supervision

Works under the general supervision of the assigned departmentleader

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of thevarious types of work that may be performed. The omission ofspecific statements of duties does not exclude them from theposition if the work is similar, related or a logical assignment tothe position. The job description does not constitute an employmentagreement between the employer and employee and is subject tochange by the employer as the needs of the employer andrequirements of the job change.

Required Minimum Qualifications:

• Associate’s degree or 60 college credit hours and three (3)years’ working experience related to the Essential PerformanceRequirements; or any equivalent combination of education andwork-related experience

Preferred Qualifications:

• Current Certified Texas Purchaser (CTP) or Certified PublicProcurement Buyer (CPPB)

Knowledge, Skills and Abilities:

• Knowledge of procurement principles, purchasing procedures, andapplicable regulations to the acquisition of goods andservices
• Knowledge of vendor relations, purchasing documentation, andprocurement recordkeeping practices
• Skilled in delivering high-quality customer service and buildingeffective interpersonal relationships, including strong listening,verbal, and written communication skills
• Skilled in using computer applications and enterprise systems,including word processing, spreadsheet, and purchasing softwareapplications
• Ability to work effectively in a collaborative environment
• Ability to analyze information and provide recommendations basedon policy, procedure, practice, and applicable procurementrequirements
• Ability to maintain accurate procurement records anddocumentation with strong attention to detail
• Ability to prioritize multiple assignments and meet establisheddeadlines in a fast-paced environment
• Ability to identify and resolve routine purchasing issues whileproviding timely customer support
• Ability to ensure compliance with applicable procurementrequirements and College procedures

Physical Demands and Work Environment:

Physical Demands

Physical Demands The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this job. While performing the duties ofthis job, the employee is frequently required to sit; use hands tofinger, handle, or feel objects, tools, and controls; reach withhands and arms; and talk or hear. The employee is occasionallyrequired to stand, walk, and climb or balance. The employee mustoccasionally lift and/or move up to 10 pounds unassisted, or up to25 pounds with the assistance of other employees or equipment asappropriate. Specific vision abilities required by this job includeclose vision, distance vision, color vision, peripheral vision,depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here arerepresentative of those an employee encounters while performing theessential functions of this job. While performing the duties ofthis job, the employee occasionally works near moving mechanicalparts and is occasionally exposed to risk of electrical shock. Thenoise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential duties andresponsibilities.