Associate (Accounts Payable)

BizTek People; New York (NY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking an experienced Associate in Accounts Payable in New York. The role requires an organized and detail-oriented individual capable of managing invoice processes, ensuring accuracy, and providing comprehensive financial support. Ideal candidates will possess over five years of accounts payable experience and exceptional communication skills while working in a hybrid environment.

Qualifications

• 5+ years of accounts payable experience required.
• Strong knowledge of accounting principles and compliance standards.
• Proficient in Microsoft Office and accounting software.

Responsibilities

• Respond to vendor and customer inquiries regarding payments and invoices.
• Perform month-end close tasks: journal entries, reconciliations, accruals.
• Compile, analyze, and report financial data for compliance.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Problem solving

Data entry

Decision-making

Time management

Education

Associate Degree or equivalent

Tools

Microsoft Office

Accounting software

Job description

BizTek People is in search of an experienced Associate in Accounts Payable for our client in NY, NY!

Work Schedule: Hybrid – 3 days onsite / 2 days remote

Associate Job Summary – Accounts Payable

A detail-oriented, organized, and process-driven AP Associate with a strong ability to work independently. Provides financial and administrative support to the Finance team while ensuring accuracy and efficiency in accounts payable processes.

Essential Duties and Responsibilities Invoice Management

• Respond to vendor and customer inquiries regarding payments and invoices.
  
• Perform month-end close tasks: journal entries, reconciliations, accruals, and balance sheet substantiations.
  
• Collaborate with internal departments and external vendors to ensure invoice accuracy.
  
• Manage invoice entry (PO and Non-PO) with precision and timeliness.
  
• Oversee scheduled department tasks to ensure timely and accurate completion.
  
• Compile, analyze, and report financial data to support internal operations and regulatory compliance.
  
• Support department goals by implementing and improving policies and internal controls.
  
• Onboard suppliers/business partners, verify federal ID numbers, and maintain accurate vendor records.
  
• Resolve payment run issues, including stop-payments, reissues, and voids.
  
• Address PO variances, invoice disputes, and ensure proper documentation for all invoices.
  
• Reconcile credit memos and purchase order amendments.
  
• Maintain a strong understanding of the full AP/AR cycle and related financial impacts.
  
• Reconcile and report sales & use taxes/CRT taxes on applicable third-party invoices.
  
• Ensure effective document preparation and records management in line with retention policies.
  
• Maintain confidentiality of financial and vendor information.
  
• Participate in training and professional development opportunities.
  
• Provide support during annual audits and on ad hoc projects as required.
  

Travel and Entertainment (T&E)

• Support and configure T&E systems (e.g., Concur) and provide subject matter expertise.
  
• Manage production support tickets for T&E systems efficiently.
  
• Monitor health and performance of T&E applications for reliability and scalability.
  
• Support integration of corporate card systems and service providers (e.g., AmEx, travel booking platforms).
  
• Assist in configuring corporate card and general ledger interfaces.
  
• Develop T&E application extensions using Concur APIs to support integration needs.
  
• Document and revise internal T&E policies, communications, and training materials.
  
• Ensure travel expense issues are resolved in compliance with company policies.
  

Skills & Qualifications

• Associate Degree or equivalent required
  
• 5+ years of accounts payable experience
  
• Strong knowledge of accounting principles and compliance standards
  
• Proficient in Microsoft Office and accounting software
  
• High level of accuracy, confidentiality, and attention to detail
  
• Skilled in data entry, problem solving, and decision-making
  
• Strong verbal and written communication abilities
  
• Excellent time management and organizational skills
  
• Demonstrates urgency and ability to meet deadlines
  
• Able to work independently and collaboratively