Enable job alerts via email!

ACCOUNTS PAYABLE ASSOCIATE

New York City Fire Department

New York (NY)

On-site

USD 55,000 - 75,000

Full time

15 days ago

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

Job summary

The New York City Fire Department is seeking an Accounts Payable Associate to manage vendor invoices and assist in fiscal management. The successful candidate will ensure compliance with procurement policies and maintain accurate financial records. This full-time role is ideal for someone with strong analytical and organizational skills.

Benefits

Public Service Loan Forgiveness eligibility

Inclusive equal opportunity employer

Commission-based hiring under the 55-a Program

Qualifications

Three years of progressively responsible clerical/administrative experience.
Experience in an administrative capacity or supervising staff.
Experience with City financial systems preferred.

Responsibilities

Manage purchase orders and contracts by processing vendor invoices.
Ensure timely and accurate processing of payments.
Interact with internal staff to resolve invoice discrepancies.

Skills

Analytical skills

Organizational skills

Proficiency in Excel

Knowledge of Procurement Policy

Education

Baccalaureate degree from an accredited college

Associate degree or 60 semester credits

High school diploma or equivalent

Tools

Excel

Word

Outlook

Join to apply for the ACCOUNTS PAYABLE ASSOCIATE role at New York City Fire Department

1 day ago Be among the first 25 applicants

Join to apply for the ACCOUNTS PAYABLE ASSOCIATE role at New York City Fire Department

Note: Only those serving in the permanent civil service title of Principal Administrative Associate will be considered.

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values. The Bureau of Procurement and Fiscal Services mission is to provide comprehensive purchasing and fiscal management for the agency. The services offered by the bureau include procurement administration, grants management, disbursement management, payment review, City tax levy budget coordination, capital project accounting, contracts administration as well as other related activities. The Fire Department, City of New York (FDNY), seeks a full-time accounts payable associate in the Bureau of Fiscal Services. The duties of the successful candidates will include but are not limited to the following: manages a portfolio of purchase orders and contracts by processing vendor invoices; ensure invoices and payments are processed within the prescribed timelines; analyze and process assigned payment requests which includes ensuring the information on invoices and its' associated purchase orders align and that payments made are in accordance with budget allocations and fiscal year service and delivery periods; ensure that payments are accurate and processed in a timely manner and are consistent with agency policies and accounting principles; interact with internal staff to resolve invoice discrepancies, obtain receipts and approvals, and provide assistance as required; prepare vouchers for payment on invoices that are ready to pay, and address any inquiries from vendors or internal units; create encumbrances post initial registration throughout the fiscal year to ensure contract obligations coincide with the funding amount and budget structure; perform or accounts payable work as instructed by the unit supervisor or director.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3Â½ years.

Preferred Skills

Strong analytical and organization skills - Knowledge of New York City Procurement Policy Board (PPB) Rules - Knowledge of City systems including Financial Management System (FMS) Procurement and Sourcing Solution Portal (PASSport) - Expertise in Excel, Word, Outlook

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Accounting/Auditing and Finance
Industries
Accounting

Referrals increase your chances of interviewing at New York City Fire Department by 2x

New York City Metropolitan Area 1 week ago

Senior Associate, Accounts Receivable/Accounts Payable

New York, NY $75,000.00-$90,000.00 3 months ago

New York, NY $55,000.00-$75,000.00 1 week ago

New York, NY $70,000.00-$80,000.00 1 week ago

New York, NY $65,000.00-$80,000.00 2 weeks ago

New York, NY $60,000.00-$65,000.00 2 weeks ago

New York, NY $50,000.00-$65,000.00 1 week ago

New York, NY $60,000.00-$70,000.00 1 week ago

New York City Metropolitan Area 2 weeks ago

New Hyde Park, NY $25.00-$27.00 3 weeks ago

Newark, NJ $60,000.00-$70,000.00 1 week ago