accounts Payable Associate

White Plains Hospital; City of White Plains (NY); On-site; USD 46,000 - 70,000; Full time

Job summary

White Plains Hospital is seeking a dedicated individual to participate in payment processing tasks, ensuring accuracy and timeliness in invoice and check requisition management. This role is ideal for candidates with attention to detail, problem-solving skills, and a high school diploma. Enjoy various benefits and the opportunity to work in a supportive hospital environment.

Qualifications

• High School Diploma or equivalent required.
• Basic computer skills required, including use of general office equipment.

Responsibilities

• Ensure timely data entry of all invoices and check requisitions.
• Reconciles discrepancies in conjunction with the purchasing department.
• Participates in the preparation, coordination and distribution of accounts payable checks.

Skills

Attention to Detail

Problem-Solving Skills

Planning & Organizational Skills

Communication Skills

Team Work

Project Management Skills

Adaptability

Judgment and Decision-Making Skills

Maintains Composure under Stress

Education

High School Diploma or equivalent

Tools

General office equipment

Job description

At White Plains Hospital, you have an opportunity to work side-by-side with some of the most talented people in the world.

We have been widely recognized for our exceptional culture, world-class physicians, Magnet-designated nurses and passionate employees who make a real difference in our community. With tremendous growth opportunities, great benefits, and flexible work schedules, it is no wonder why we are consistently recognized as a Great Place to Work.

Position Summary

Participates in all aspects of payment processing, which includes the processing of invoices, check requests, cash application as well as 1099 update and year-end process.

Essential Functions And Responsibilities Includes The Following

• Ensure timely data entry of all invoices and check requisitions.
• Inputs requisitions of expenditures from special funds (development & capital funds).
• Performs cash application as required.
• Reconciles discrepancies in conjunction with the purchasing department.
• Submit all matched documentation with discrepancies to the purchasing department.
• Opens and alphabetizes all accounts payable mail.
• Participates in the preparation, coordination and distribution of accounts payable checks.
• Files invoices, statements, problem mail and purchase orders.
• Compares purchase orders with invoices for accuracy and completeness.
• Answers phone calls and letters/emails regarding vendor problems with invoices and checks.
• Participates in the process of scanning backup documentation.
• Processes monthly, accrual listing for general ledger.
• Cross-trained to perform in other areas of general accounting/finance as required.
• Performs all other related duties as assigned.
  
  

Education& Experience Requirements

High School Diploma or equivalent required.

Basic Computer Skills Required.

Use of general office equipment, including fax machine, copier, calculator.

Core Competencies

ï‚

• Attention to Detail
  
  

ï‚

• Problem-Solving Skills
  
  

ï‚

• Planning & Organizational Skills
  
  

ï‚

• Communication Skills
  
  

ï‚

• Team Work
  
  

ï‚

• Project Management Skills
  
  

ï‚

• Adaptability
  
  

ï‚

• Judgment and Decision-Making Skills
  
  

ï‚

• Maintains Composure under Stress
  
  

Physical/MentalDemands/Requirements& Work Environment

ï‚

• May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc.
  
  

ï‚

• Ability to move about the office and to other departments routinely including main Hospital Campus.
  
  

ï‚

• Ability to remain stationary for extended periods of time.
  
  

ï‚

• Constantly utilizes/operates computer to access and record/enter information
  
  

ï‚

• Constantly copies, scans and faxes documents from computer and other scanning locations.
  
  

Primary Population Served Check Appropriate Box(s) Below

☒ Non-patient care population

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White Plains Hospital.

Salary Range: $$46,098.98-$69,148.76