Assistant to Sales Manager

DayOne Search Partners LLC; Commack (NY); On-site; USD 42,000 - 68,000; Full time

Job summary

DayOne Search Partners LLC is seeking a highly organized Sales Administrative Assistant to support the Sales Manager and sales team. You will manage calendars, coordinate meetings and travel, and prepare proposals and sales documents to keep the sales process flowing smoothly.

The role requires strong written and verbal communication, excellent multitasking, and proficiency with Microsoft Office and CRM systems. Experience in construction or manufacturing environments is a plus.

Qualifications

• 2+ years of experience in sales support roles.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• CRM experience is a plus.
• Experience supporting sales professionals or executives preferred.

Responsibilities

• Manage the Sales Manager's calendar, meetings, and appointments.
• Coordinate travel arrangements, client lunches, and internal meetings.
• Handle customer email correspondence and follow-up communications.
• Prepare proposals, bid packages, RFPs, and sales documents.
• Maintain CRM data, customer files, and sales reports.
• Assist with scheduling, project tracking, and sales activities.
• Coordinate with estimating, operations, and project management teams.
• Prepare presentations and other sales materials.
• Provide general administrative support to the sales team.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

CRM experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

CRM software

Job description

We are seeking a highly organized and detail-oriented Sales Administrative Assistant to support our Sales Manager and sales team. This role is responsible for keeping daily sales operations organized by managing calendars, coordinating meetings and travel, preparing proposals, handling customer communications, and providing administrative support throughout the sales process.

Responsibilities:

• Manage the Sales Manager's calendar, meetings, and appointments
• Coordinate travel arrangements, client lunches, and internal meetings
• Handle customer email correspondence and follow-up communications
• Prepare proposals, bid packages, RFPs, and sales documents
• Maintain CRM data, customer files, and sales reports
• Assist with scheduling, project tracking, and sales activities
• Coordinate with estimating, operations, and project management teams
• Prepare presentations and other sales materials
• Provide general administrative support to the sales team

Qualifications:

• 2+ years of experience as a Sales Assistant, Sales Coordinator, Executive Assistant, or Administrative Assistant
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Experience supporting sales professionals or executives preferred
• Experience with CRM software is a plus
• Ability to manage multiple priorities while maintaining accuracy and attention to detail

Preferred Background

Experience in construction, landscaping, manufacturing, building products, distribution, or other project-based industries is a plus.