Sales Administrative Assistant

Networks Connect; Town of Amherst (NY); On-site; USD 41,000 - 54,000; Full time

Benefits offered by this job

ESOP

Profit sharing

401(k) + company match

Medical insurance with HRA funding

Life & long-term disability insurance

Job summary

Networks Connect is seeking a Sales Administrative Assistant to support interior and exterior sales teams in a fast-paced environment. You will prepare quotations, manage bid paperwork, and maintain records while coordinating with vendors and customers.

The role emphasizes organization, attention to detail, and strong MS Office skills. Prior admin or customer-service experience and a willingness to learn technical products are highly valued.

Qualifications

• Organized and detail-oriented with strong time management.
• 1–4 years of administrative, customer service, or sales support experience preferred.
• Experience in a technical field is a plus.

Responsibilities

• Prepare and edit sales quotations, proposals, and project submittals.
• Manage pre- and post-bid project paperwork, ensuring deadlines are met.
• Maintain digital and paper records.
• Utilize ERP systems and MS Office to track and update information.
• Support communication between sales, vendors, and customers.
• Assist with scheduling, coordination, and other admin duties as needed.
• Participate in training to build product and industry knowledge.

Skills

Organization

Multitasking

Time management

Written communication

Verbal communication

Microsoft Excel

Microsoft Word

Microsoft Outlook

Customer service

Sales support

Tools

ERP systems

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Are you highly organized, detail-oriented, and enjoy supporting a busy sales team?

Networks Connect is looking for a Sales Administrative Assistant for our client, a well-established 100% employee-owned (ESOP) company providing mechanical solutions to HVAC, plumbing, industrial, and fire protection markets. In this role, you will be vital supporting to their inside and outside sales departments. This is a great opportunity for someone with strong administrative or customer service experience who’s ready to take the next step in a professional, fast-paced environment.

What You’ll Do

• Prepare and edit sales quotations, proposals, and project submittals
• Manage pre- and post-bid project paperwork, ensuring deadlines are met
• Maintain accurate digital and paper records
• Utilize ERP systems and Microsoft Office tools to track and update information
• Support communication between sales, vendors, and customers
• Assist with scheduling, coordination, and other administrative duties as needed
• Participate in training and educational sessions to build product and industry knowledge

What You Bring

• Excellent organization, multitasking, and time management abilities
• Able to perform basic math functions with accuracy (add, subtract, multiply, divide, precent, decimals, fractions).
• 1–4 years of administrative, customer service, or sales support experience is a plus
• Experience in a technical field is a plus
• Strong Microsoft Excel, Word, and Outlook skills
• Clear and professional written and verbal communication
• Ability to work independently while collaborating effectively with a team
• A proactive attitude and willingness to learn technical products and systems

What's in it for you?

• ESOP (Employee Stock Ownership Plan) – become a stakeholder in the company’s success!
• Profit sharing
• 401(k) + company match
• Affordable medical insurance with HRA funding
• Company-paid life & long-term disability insurance