Assistant to Office Manager

Restoration 1 of Chicago Lincoln Park; Winnetka (IL); On-site; USD 40,000 - 65,000; Part time

Job summary

An established industry player is seeking a reliable and organized Administrative Assistant to support its operations. This role is crucial for maintaining seamless office management and ensuring high-quality service for customers. You will handle scheduling, data entry, and customer coordination, all while working in a supportive team-first culture. With flexible hours and opportunities for growth, this position offers meaningful work that makes a difference in people's lives during challenging times. If you're detail-oriented and thrive in a fast-paced environment, this is the perfect opportunity for you.

Benefits

Flexible Hours

Team Culture

Growth Opportunities

Qualifications

• Previous administrative or office experience preferred.
• Strong communication and customer service skills required.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Schedule and dispatch technicians to job sites.

Skills

Organizational Skills

Customer Service

Communication Skills

Data Entry

Bookkeeping

Education

High School Diploma

Associate's Degree

Tools

Xcelerate

Encircle

Xactimate

Job description

Restoration 1 of Chicago Lincoln Park Winnetka, IL

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Restoration 1 of Chicago Lincoln Park provided pay range

This range is provided by Restoration 1 of Chicago Lincoln Park. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40,000.00/yr - $65,000.00/yr

Direct message the job poster from Restoration 1 of Chicago Lincoln Park

Owner, Restoration 1 of Chicago Lincoln Park & Restoration 1 of Winnetka

About Us:

Restoration 1 of Chicago Lincoln Park is a locally owned and operated water damage restoration company dedicated to helping homeowners and businesses recover quickly and professionally after property damage. We're growing and looking for a reliable, organized, and customer-focused Part-Time Administrative Assistant to support our day-to-day operations.

Position Summary:

We’re seeking an Administrative Assistant to support our team with office management and customer coordination. This role is essential in ensuring our operations run smoothly and our customers receive timely, high-quality service.

Responsibilities:

• Answer and direct incoming phone calls with professionalism and care
• Schedule and dispatch technicians to job sites
• Manage onboarding documents and processes for new hires
• Perform data entry and maintain accurate job records
• Generate daily and weekly reports for management
• Handle accounts payable tasks and basic bookkeeping
• Provide exceptional customer service and conduct follow-up calls
• Support team members with scheduling, coordination, and administrative tasks

Qualifications:

• Previous administrative or office experience (restoration or service industry a plus)
• Strong communication and customer service skills
• Comfortable with scheduling, phone systems, and dispatch tools
• Familiarity with basic accounting or AP systems
• Highly organized, detail-oriented, and able to multitask
• Experience with platforms like Xcelerate, Encircle, Xactimate or other insurance software is a plus

Schedule:

• Full Time (40-45 hours/week). Possibly open to Part-Time (15–25 hours/week)depending qualifications.
• Flexible hours; some weekend availability may be preferred

Why Join Us?

• Supportive, team-first culture
• Opportunity to grow with a reputable restoration brand
• Meaningful work helping customers in times of need

Please note pay range $18-$28/hour +

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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