Assistant Secretary

Sylvania; Deer Park (WA); On-site; USD 28,000 - 35,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and AD&

Flexible spending arrangements

Job summary

Deer Park School District in Deer Park, WA is seeking a Secretary for Deer Park Elementary. The role serves as the initial point of contact in the school office, answers phones, greets students and the public, and coordinates attendance and transportation processes.

Accurate data entry and support in the health room are also involved. The ideal candidate has a High School Diploma or GED, strong computer skills, and prior administrative experience in a school setting.

Qualifications

• Must have a high school diploma or GED.
• Post‑secondary education is preferred.
• Experience as an administrative assistant in a school district is preferred.

Responsibilities

• Greet the public and answer phones.
• Assist students and parents in the office and on the phone.
• Supervise attendance functions and report absences.
• Enter data and record excuses in the student management system.

Skills

Strong computer skills

Excellent interpersonal skills

Outstanding organizational abilities

Demonstrated communication skills

Team collaboration

Willingness to participate in student‑

Education

High School Diploma or GED

Some post‑secondary education

Tools

Skyward experience

Job description

Deer Park School District #414

Secretary - Deer Park Elementary

Hours: 7.5 hours per day

Days: 189 School Days

Location: Deer Park Elementary

Effective Date:9/4/2026

Job Summary:

Serve as the initial point of contact in the school office. Answer phones and greet students and the public. Coordinate the attendance function and communicate information relative to truancy. Coordinate busing and parent drop‑off and pick‑up, and resolve issues as they arise. Account for student meals and ensure accurate accounting in the student management system. Assist in the health room and supervise children in the office as required.

Essential Functions:

• Greet the public and answer phones.
• Assist students and parents in the office and on the phone.
• Supervise attendance functions, communicate attendance matters, and follow up on absences.
• Collect and enter data; record excuses and school‑related absences.
• Assist with registering students and with record requests.
• Monitor arrival/departure of busing and drop‑off and pick‑up; report concerns to the principal; prepare daily and monthly reports as needed.
• Communicate with parents and the food service department regarding lunch processes and accounts.
• Cashier for lunch or breakfast, determining reimbursable meals, and entering account information into the Skyward management system.
• Assist in the health room.
• Prepare and submit BECCA paperwork.
• Maintain excellent accuracy in reporting and record‑keeping.
• Assist Lead Secretary as needed.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• High School Diploma or GED
• Some post‑secondary education is preferred
• Experience in an administrative assistant position, preferably in a school district
• Skyward experience preferred
• Strong computer skills
• Excellent interpersonal skills
• Outstanding organizational abilities
• Demonstrated communication skills, particularly in stressful situations
• Appreciation and ability to work with students
• Demonstrated ability to contribute in a team setting.
• Demonstrated appreciation of and sensitivity to youth and adults of varying socioeconomic, cultural, and ethnic backgrounds, different learning styles, and various disabilities
• Willingness, interest, and commitment to participate in professional collaboration and student supervision
• Commitment and adherence to confidentiality and other professional standards

Physical Demands and Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Seldom (less than 10%)

Limited (10-30%)

Moderate (31-60%)

Frequent (61-100%)

Lifting up to 25 pounds

Standing

Sitting

Lifting/carrying up to 10 lbs

Exposure to human‑borne pathogens

Stooping, bending

Reach

Twisting,

Pushing, pulling

Keyboarding

Grasp

Exposure to outside elements

Walking

Computer Screen usage

Talk and Hear

Terms of Employment and Salary:

As outlined by and in accordance with the collective bargaining agreement (CBA) of Deer Park Association of Education Office Personnel and the Policies and Procedures of Deer Park School District. CBAs and Salary Schedules can be reviewed from the Human Resources page of the Deer Park School District website: https://www.dpsd.org/page/human-resources

Deer Park policies and Procedures can be accessed online at https://app.eduportal.com/publicfolders/1111511/list/56713

The 2025-26 base salary range for this position in the Deer Park School District is between $20.23 and $25.26 per hour. Placement is determined by school district experience. Pay is annualized over 12 months (if hired after Sept, spread over remaining months of contract year (Sept-Aug)). Other forms of compensation may be available to the hired applicant in addition to their established salary range or wage scale as defined within the current collective bargaining agreement (CBA).

Benefits:

This position is benefits eligible, including medical, dental, vision, life, and AD&D, and flexible spending arrangements in accordance with the state School Employees Benefits Board: https://www.hca.wa.gov/employee-retiree-benefits/school-employees

This position is eligible for retirement: https://www.drs.wa.gov/

Evaluation: This position is evaluated by the Principal or Assistant Principal

Application Requirements:

Current employees in the DPAEOP unit: apply via the internal application at dpsd.org/employment using your dpsd.org email address. Internal candidates must apply by

Other candidates:

• Applicants must complete the application online at www.dpsd.org using a personal email and must include the following:
• Resume
• Cover letter
• Confidential reference checks (at least 1, including the most recent supervisor)

As required by RCW 28A.400.303, school district employees are required to complete a Washington State Patrol (WSP) and Federal Bureau of Investigation (FBI) background check. Newly hired employees are responsible for completing the background check prior to hire.

Verification of identity and United States Work Authorization must be completed before employment commences.

Please contact Suzanne McKibbon at 509-464-5526 if disability accommodation is needed during the application process.

Notice of Nondiscrimination: Deer Park School District does not discriminate in any programs or activities, including employment, on the basis of sex, race, creed, religion, color, national origin, age veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to:

Section 504 Coordinator & Title IX Compliance Coordinator & Civil Rights

Suzanne McKibbon

Assistant Superintendent

509-464-5526

[e-mail]