Assistant Registrar

South College; Knoxville (TN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Front-loaded PTO

Tuition assistance

Medical, dental, vision

401(k) – with employer contribution

Job summary

South College is seeking a Registrar to ensure accurate and secure student academic records and to provide quality student services, including transcripts and verifications. The role involves processing withdrawals, program changes, and credit evaluations, while upholding college policies.

The position requires a Bachelor's degree (Graduate degree preferred) and experience in administration, preferably in higher education.

Qualifications

• Bachelor's degree is required.
• Graduate degree preferred.
• Practical experience in business and/or administration.
• Experience in higher education environment preferred.

Responsibilities

• Ensure accuracy and security of student academic records per FERPA and policies.
• Provide quality student service with grade reports, transcripts, verifications of enrollments/degrees, and other student information.
• Assist with withdrawals, cancellations, drops, program changes, prerequisite overrides, course substitutions, and credit hour limit overrides.
• Perform official and unofficial transfer of credit evaluations to aid enrollment and scheduling.
• Ensure CampusNexus records procedures are completed accurately and timely.
• Assist in determining standard operating policies for the Office of the Registrar.

Skills

Advanced verbal and written comms

Complex cognitive tasks

Fast-paced work adaptability

Education

Bachelor's degree

Graduate degree

Tools

CampusNexus

Job description

Job Type

Full-time

Benefits

• Front Loaded PTO
• Tuition Assistance
• Medical, Dental, Vision
• 401(k) – with Employer Contribution

South College -

We are one of the nation’s fastest growing institutions of higher learning … come grow your career with us. In order to fully meet our Mission to our students, we require a diverse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture.

20,000 Students

10 Campuses

Competency Based Education

Online

Essential Duties And Responsibilities

• Ensures the accuracy and security of student academic records in accordance with FERPA, college policies, and standard records management practices.
• Provides quality student service by producing timely and accurate grade reports, transcripts, verifications of student enrollments/degrees, and other student information and interprets, ex plains, and enforces academic policies and procedures to students, faculty, staff, and parents.
• Assists with the processing of withdrawals, cancellations, drops, program changes, prerequisite overrides, course substitutions, student name and address changes, and credit hour limit overrides.
• Performs, in a timely manner, official and unofficial transfer of credit evaluations to facilitate student enrollment and assist academic advisors with course scheduling.
• Ensure all procedures using the institutional administrative records system (CampusNexus) are completed accurately and timely.
• Assists in determining Standard Operating Policies for the Office of the Registrar.
• Assists Registrar with annual commencement ceremony.
• Assist with admission testing as needed.
• Adhere to all college policies as described in the job description, employee/faculty handbook, or other separate guidelines.
• Contributes to the overall success of the Office of the Registrar by performing all other duties and responsibilities as assigned.
• Complex Cognitive activities
• Advanced verbal and written communication often in stressful? situations involving students or co-workers
• Fast-paced work environment requiring quick adaptation skills in a changing strategic and tactical workplace

Requirements

Education

• Required: Bachelor's Degree
• Preferred: Graduate Degree

Experience

• Practical experience in business and/or Administration
• Prefer experience in higher education environment

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.