Student Records Specialist-General

Alvin Community College; Alvin (TX); On-site; USD 31,000 - 42,000; Full time

Job summary

Alvin Community College in Alvin, TX seeks a Student Records Specialist-General to assist the Registrar with enrollment, records, graduation and admissions-related processes.

Requires a high school diploma and one year of office experience; preferred are an associate degree, higher education experience, and bilingual English/Spanish. Strong attention to detail and MS Office skills are essential. This role includes transcripts and audits, with potential travel and backup Registrar duties.

Qualifications

• High school diploma or equivalent.
• One year of work experience in an office environment.
• Strong written and verbal communication skills and professionalism.

Responsibilities

• Provides student services for enrollment, registration, records, graduation, and admissions-related processes.
• Maintains and updates student records, processes enrollment verifications, and handles transcript processing.
• Supports Registrar operations through graduation audits, applications, course evaluations, transfer credits, and program changes.
• Serves as a backup for key Registrar functions and initiatives as assigned.
• Performs other duties as assigned.

Skills

Customer service

Interpersonal skills

Communication

Attention to detail

MS Office

Education

Associate’s degree or higher

Job description

SUMMARY

Minimum Salary $30,541.38

Salary offer commensurate with education and related experience.

APPLICATION STATUS

Your application status will be updated throughout the review process. If your application is still in progress, your application has not been reviewed by the hiring department Should a review of your application result in the intent to pursue your candidacy, you will be contacted by phone or email for an interview.

Position Summary

The Student Records Specialist-General assists the Registrar by working with students, staff and on special projects. This position reports to the Registrar.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides student services for enrollment, registration, records, graduation, and admissions-related processes, including releasing holds.
• Maintains, verifies, and updates student records by processing enrollment verifications, scanning and indexing official documents, rebuilding historical records, assisting with transcript processing.
• Supports Registrar operations through graduation audits, application processing, course evaluations, transfer credit reviews, course substitutions, program changes, reporting, and special projects.
• Serves as a backup for key Registrar functions and initiatives as assigned.
• Performs other duties as assigned.

REQUIRED QUALIFICATIONS

• High School diploma or equivalent
• One (1) year work experience in an office environment

PREFERRED QUALIFICATIONS

• Associate’s degree or higher
• One (1) year work experience in higher education or Student Services department
• Bilingual – English/Spanish

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong customer service, interpersonal, and communication skills with the ability to handle difficult situations professionally.
• High level of accuracy, attention to detail, and ability to manage multiple tasks simultaneously
• Proficiency with Microsoft Office, general office systems, and standard clerical functions.
• Ability to follow established procedures, exercise independent judgment when appropriate, and maintain sustained computer-based work.
• Ability to work effectively in a fast-paced environment, manage interruptions, and work extended hours during peak operational periods.

Disclaimer:

This job posting is intended to describe the general nature and level of work being performed and is not a complete list of all duties, responsibilities, or qualifications required for the position. A full job description will be provided to candidates selected for an interview.

• Alvin College is an equal opportunity institution and does not discriminate against anyone based on race, color, national origin, religion, age, disability, sex, or any other basis prohibited by law.
• Working knowledge of artificial intelligence (AI) tools and the ability to use them responsibly, ethically, and in compliance with organizational guidelines.
• Requires the provision of official transcripts and/or certifications within (30) days of hire. Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency." Please refer to the NACES website for further information.
• May require travel to our main campus in Alvin and/or to various offsite locations, including local high schools in Alvin, Danbury, Manvel and Pearland and to Texas Department of Criminal Justice facilities in Richmond, Rosharon or Lake Jackson.
• This position requires a criminal history and/or motor vehicle records check.