Assistant Registrar

Union College Career Center in Becker Hall; City of Schenectady (NY); On-site; USD 56,000 - 69,000; Full time

Benefits offered by this job

Generous vacation, sick, personal time

Winter recess break

Medical, dental, vision insurance

On-campus fitness facility access

403(b) retirement plan

Salary continuation in disability

Tuition exchange

Job summary

Union College in Schenectady, NY seeks an Assistant Registrar to support daily Registrar’s Office operations. You will assist students and faculty with registration, degree audits, and course scheduling, ensuring accuracy and compliance with relevant policies.

The role emphasizes collaboration with the Registrar and staff, data integrity from enrollment to conferral, and training on Colleague Self Service tools. In-person work with competitive benefits offered.

Qualifications

• Bachelor’s degree from an accredited college or university required; or a combination of education, training or work experience.
• 2–3 years of progressively responsible registrar experience preferred.
• Familiarity with Ellucian Colleague or Banner; proficient MS Office including Excel; experience with ticketing software preferred.
• Regulatory knowledge including FERPA and student privacy regulations preferred.

Responsibilities

• Schedule master course timetables, classroom assignments and final exams.
• Review degree applications and conduct degree audits; assist with commencement preparations.
• Oversee data flow from registration to conferral including grades, withdrawals, transcripts, and diplomas.
• Submit data files to NSC for graduation verification.
• Train students, staff and faculty on Ellucian Colleague Self Service and Degree Audit; handle inquiries on policies.

Skills

FERPA knowledge

Regulatory knowledge

Data accuracy

Education

Bachelor’s degree

Tools

Ellucian Colleague

Banner

Microsoft Excel

Microsoft Office

Ticketing software

Job description

Assistant Registrar

Pay Status and Classification

Exempt, Regular Full-time, In-Person. This position is not eligible for relocation assistance or visa sponsorship.

Supervisor

Registrar

Position Purpose

The Assistant Registrar assists with the daily operations of the Registrar’s Office and is a vital member of the team assisting students and faculty with registration, degree audit and course scheduling.

Essential Responsibilities and Duties

• Schedulingand Space: Coordinate master course schedules, classroom assignments and final exam timetables
• Degree Audits & Graduation : Review degree applications, conduct graduation audits, assist with commencement preparations and communicate audit results to faculty advisors as appropriate.
• Student Records & Data : Oversee data flow from registration to conferral of degrees including: grade processing, student withdrawals, academic dismissals, transcript management, record corrections and diploma processing.
• Compliance & Reporting: Submit data files to the National Student Clearinghouse (NSC) for graduation verification.
• Additional Tasks: Conduct training for students, staff and faculty on the use of Ellucian ColleagueSelf Service and Degree Audit. Respond to inquiries from students, parents, faculty, and staff on matters of College academic policies.

Qualifications

• Bachelor’s degree from an accredited college or university required; or a combination of relevant education, training, certifications, and/or work experience will be considered.
• 2 to 3 years of progressively responsible experience in a Registrar’s Office or post-secondary setting involving student records, direct student contact, or course scheduling preferred.
• Familiarity with higher education student information systems (Ellucian Colleague or Banner) and proficiency in Microsoft Office including excel and experience using ticketing software preferred.
• Regulatory knowledge, including working knowledge of FERPA and student privacy regulations preferred.

Compensation

The annual salary rate for this position is $62,353.20. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location

Schenectady, NY

We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path.

We offer exceptional benefits including

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
• Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance(Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition Exchange

Background Checks

In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation

Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).