Assistant Registrar

Union-College; City of Schenectady (NY); On-site; USD 56,000 - 69,000; Full time

Benefits offered by this job

Generous vacation

Healthcare: Medical, Dental, Vision

403(b) retirement plan

On-campus fitness facility

Job summary

Union College is seeking an Assistant Registrar in Schenectady, NY. The role supports the Registrar, aiding students and faculty with registration, degree audits, and course scheduling. You will manage student records, transcripts, and degree conferrals.

Responsibilities include data integrity, graduation audits, NSC reporting, and training staff on Ellucian Colleague Self Service. Excellent organizational skills and knowledge of FERPA are essential.

Qualifications

• Bachelor’s degree required; or combination of related education and experience.
• 2–3 years of registrar office experience preferred.
• Familiarity with higher-education student information systems.
• Knowledge of FERPA and student privacy regulations preferred.

Responsibilities

• Coordinate master course schedules, classroom assignments, and finals timetables.
• Review degree applications and conduct graduation audits.
• Oversee data flow from registration to degree conferral and transcripts.
• Prepare data for NSC reporting and respond to policy inquiries.

Education

Bachelor’s degree

Tools

Ellucian Colleague

Banner

Microsoft Excel

Ticketing software

Job description

Assistant RegistrarPay Status and Classification: Exempt, Regular Full-time, In-Person. This position is not eligible for relocation assistance or visa sponsorship.Supervisor: RegistrarPosition Purpose: The Assistant Registrar assists with the daily operations of the Registrar's Office and is a vital member of the team assisting students and faculty with registration, degree audit and course scheduling.Essential Responsibilities and Duties:Scheduling and Space: Coordinate master course schedules, classroom assignments and final exam timetablesDegree Audits & Graduation: Review degree applications, conduct graduation audits, assist with commencement preparations and communicate audit results to faculty advisors as appropriate.Student Records & Data: Oversee data flow from registration to conferral of degrees including: grade processing, student withdrawals, academic dismissals, transcript management, record corrections and diploma processing.Compliance & Reporting: Submit data files to the National Student Clearinghouse (NSC) for graduation verification.Additional Tasks: Conduct training for students, staff and faculty on the use of Ellucian Colleague Self Service and Degree Audit. Respond to inquiries from students, parents, faculty, and staff on matters of College academic policies.Qualifications:Bachelor’s degree from an accredited college or university required; or a combination of relevant education, training, certifications, and/or work experience will be considered.2 to 3 years of progressively responsible experience in a Registrar's Office or post-secondary setting involving student records, direct student contact, or course scheduling preferred.Familiarity with higher education student information systems (Ellucian Colleague or Banner) and proficiency in Microsoft Office including excel and experience using ticketing software preferred.Regulatory knowledge, including working knowledge of FERPA and student privacy regulations preferred.Compensation:The annual salary rate for this position is $62,353.20. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.Location: Schenectady, NYWe know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.We offer exceptional benefits including:Generous Vacation, Sick, and Personal TimeWinter Recess Break in Addition to Paid Holidays (in accordance with policy)Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness ProgramsPre and Post Tax participation in a 403(b) Retirement PlanSalary Continuation Program in the event of DisabilityTuition ExchangeBackground Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.