Assistant Registrar

Union College (NY); City of Schenectady (NY); On-site; USD 56,000 - 69,000; Full time

Benefits offered by this job

Generous vacation, sick, personal time

Winter recess break

Healthcare: Medical, Dental, Vision

On-campus fitness facility access

403(b) retirement plan

Salary continuation in disability

Job summary

Union College (NY) is seeking an Assistant Registrar to support daily operations in the Registrar's Office. You will assist students and faculty with registration, degree audits, and course scheduling in a busy, in-person environment.

The role involves coordinating schedules, ensuring accurate student records, and supporting compliance reporting. A Bachelor's degree and registrar-related experience are preferred, with a strong emphasis on data accuracy and customer service.

Qualifications

• Familiarity with higher education student information systems (Ellucian Colleague or Banner).
• Proficient in Microsoft Office including Excel; experience with ticketing software preferred.
• Regulatory knowledge including FERPA and student privacy regulations preferred.

Responsibilities

• Schedule master courses, classrooms, and final exam timetables.
• Review degree applications and conduct graduation audits; assist commencements.
• Oversee data flow from registration to degree conferral: grades, withdrawals, transcripts, diplomas.
• Submit data files to NSC for graduation verification.

Skills

Ellucian Colleague

Banner

Microsoft Office

Excel

Ticketing software

FERPA

Education

Bachelor's degree

2-3 years registrar experience

Job description

Assistant Registrar

Pay Status and Classification: Exempt, Regular Full-time,In-Person. This position is not eligible for relocation assistance or visa sponsorship.

Supervisor: Registrar

Position Purpose: The Assistant Registrar assists with the daily operations of the Registrar's Office and is a vital member of the team assisting students and faculty with registration, degree audit and course scheduling.

Essential Responsibilities and Duties:

• Scheduling and Space: Coordinate master courseschedules, classroom assignments and final exam timetables
• Degree Audits & Graduation : Review degreeapplications, conduct graduation audits, assist with commencementpreparations and communicate audit results to faculty advisors asappropriate.
• Student Records & Data : Oversee data flow fromregistration to conferral of degrees including: grade processing,student withdrawals, academic dismissals, transcript management,record corrections and diploma processing.
• Compliance & Reporting: Submit data files to theNational Student Clearinghouse (NSC) for graduationverification.
• Additional Tasks: Conduct training for students, staffand faculty on the use of Ellucian Colleague Self Service andDegree Audit. Respond to inquiries from students, parents, faculty,and staff on matters of College academic policies.

Qualifications:

• Bachelor’s degree from an accredited college or university required; or a combination of relevant education, training, certifications, and/or work experience will be considered.
• 2 to 3 years of progressively responsible experience in aRegistrar's Office or post-secondary setting involving student records, direct student contact, or course scheduling preferred.
• Familiarity with higher education student information systems (Ellucian Colleague or Banner) and proficiency in Microsoft Office including excel and experience using ticketing software preferred.
• Regulatory knowledge, including working knowledge of FERPA and student privacy regulations preferred.

Compensation:

The annual salary rate for this position is $62,353.20. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location:

Schenectady, NY

We offer exceptional benefits including:

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in Addition to Paid Holidays (in accordancewith policy)
• Healthcare: Medical (PPO & HDHP), Dental, and VisionInsurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts forOn-Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition Exchange

Background Checks:

In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminalconvictions.

E-Verify Participation:

Union College participates inE-Verify and will provide the federal government with your Form I-9information to confirm that you are authorized to work in theUnited States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).