Assistant Property Manager -Commercial Office

WMFHA; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

WMFHA in Miami seeks an Assistant Property Manager with 2+ years in property management and 2+ years administrative experience. You will support a property management team for a beautiful office portfolio, greet tenants, handle service requests, and assist with budgets and financial reporting.

This temp-to-hire role offers mentorship, industry exposure, and career development as you coordinate maintenance, CAM reviews, and vendor communications while liaising between the Property Manager and

Qualifications

• 2+ years of Administrative experience
• 2+ years in property management
• BS and BA preferred (education)

Responsibilities

• Greet incoming guests/tenants and take incoming calls.
• Respond to emails and requests through the service portal.
• Communicate with vendors and prepare financial reports.
• Schedule routine maintenance and notify tenants.
• Maintain certificates of insurance and business licenses.
• Coordinate tenant and capital improvements.
• Review Accounts Receivable and follow up on late payments.
• Assist with CAM rec preparation and review.
• Prepare specialty reporting to Manager.
• Coordinate tenant appreciation events.
• Troubleshoot tenant and building emergencies.
• Dispatch maintenance and provide vendor feedback.
• Act as liaison between the Property Manager and tenants.

Skills

Teamwork

Problem solving

Customer service

Education

BS/BA preferred

Tools

MS Office

Job description

Have experience in commercial property management and looking to grow your career? Enjoy working with tenants and operational management? Then this is the job for YOU! International Commercial Property Management company is looking to add an Assistant Property Manager to their Miami team. This position will support a property management team for a beautiful office portfolio. Position is a great career potential for someone eager to learn and jump in, while earning excellent industry experience, mentorship, and career development! Position is temp to hire.

Responsibilities:

• Greeting incoming guests/tenants and taking incoming calls
• Responding to emails and requests through the service portal
• Communicating with vendors
• Preparing financial reports
• Scheduling routine maintenance and notifying tenants
• Maintaining certificates of insurance and business licenses
• Contacting tenants to update files
• Assisting with property budgets
• Coordinating tenant and capital improvements
• Approving and coding incoming payables
• Reviewing Accounts Receivable and following up on late payments
• Contacting tenants for receivables
• Assisting with CAM rec preparation and review
• Preparing specialty reporting to Manager
• Coordinating tenant appreciation events
• Troubleshooting tenant and building emergencies
• Dispatching maintenance
• Providing vendors feedback on service
• Acting as a liaison between the Property Manager and tenants

Special Skills:

• Ability to work with others
• Capability to work with numbers and people
• Strong problem solving abilities

Must Have:

• MS Office - intermediate to advanced
• 2+ years of Administrative, industry experience is a plus
• 2+ years in property management
• BS and BA preferred