Assistant Property Manager ...

Capital City Apartment Association; Miami (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Capital City Apartment Association in Miami is seeking an Assistant Property Manager to support an office portfolio. The role offers mentorship, industry exposure, and career growth while you contribute to tenant relations and operations.

This temp-to-hire position focuses on administrative tasks, vendor coordination, budgeting support, and service communications. Ideal candidates bring 2+ years in admin/industry, property management experience, and a BS/BA.

Qualifications

• 2+ years of Administrative/industry experience is a plus.
• 2+ years in property management experience.
• BS and BA preferred.

Responsibilities

• Greeting guests/tenants and handling incoming calls.
• Responding to emails and requests via the service portal.
• Coordinating with vendors and preparing financial reports.
• Scheduling routine maintenance and notifying tenants.
• Maintaining insurance certificates and licenses.
• Assisting with property budgets and CAM rec preparation.
• Be a liaison between the Property Manager and tenants.

Skills

Teamwork

Numerical & people skills

Problem solving

Education

BS

BA

Tools

MS Office

Job description

Have experience in commercial property management and looking to grow your career? Enjoy working with tenants and operational management? Then this is the job for YOU! International Commercial Property Management company is looking to add an Assistant Property Manager to their Miami team. This position will support a property management team for a beautiful office portfolio. Position is a great career potential for someone eager to learn and jump in, while earning excellent industry experience, mentorship, and career development! Position is temp to hire.

Responsibilities

• Greeting incoming guests/tenants and taking incoming calls
• Responding to emails and requests through the service portal
• Communicating with vendors
• Preparing financial reports
• Scheduling routine maintenance and notifying tenants
• Maintaining certificates of insurance and business licenses
• Contacting tenants to update files
• Assisting with property budgets
• Coordinating tenant and capital improvements
• Approving and coding incoming payables
• Reviewing Accounts Receivable and following up on late payments
• Contacting tenants for receivables
• Assisting with CAM rec preparation and review
• Preparing specialty reporting to Manager
• Coordinating tenant appreciation events
• Troubleshooting tenant and building emergencies
• Dispatching maintenance
• Providing vendors feedback on service
• Acting as a liaison between the Property Manager and tenants

Special Skills

• Ability to work with others
• Capability to work with numbers and people
• Strong problem solving abilities

Must Have

• MS Office - intermediate to advanced
• 2+ years of Administrative, industry experience is a plus
• 2+ years in property management
• BS and BA preferred