Assistant Commercial Property Manager

Hignell Inc; Redding (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Hignell Inc. is seeking an Assistant Commercial Property Manager in California to support the Commercial Portfolio Manager with day-to-day property operations.

You will help manage finances, tenant relations, maintenance, and reporting while directing staff and ensuring compliance with leases and laws. Required are 2+ years in commercial property management, strong organizational skills, and excellent communication.

Qualifications

• Two (2) or more years of demonstrated success in commercial property management.
• Proficient in Microsoft Office applications.
• Excellent verbal and written communication skills.
• Strong organizational, multi-tasking and follow-up abilities.
• Ability to work independently as well as in a team.
• Professional appearance and ability to represent the Company.
• Ability to work in a fast-paced environment and build relationships.
• Commitment to confidentiality and high integrity.

Responsibilities

• Assist in achieving financial objectives, including rent collection and bill payments.
• Support property upkeep through tenant relations, inspections, and repairs planning.
• Coordinate/vendor communications and scheduling for maintenance services.
• Prepare periodic reports and correspondence for owners and investors.
• Contribute to procedures to improve workflow within company guidelines.
• Ensure compliance with leases, laws, and company policies.

Skills

Commercial property management

Microsoft Office

Verbal and written communication

Organizational skills

Multi-tasking

Independent work

Professional demeanor

Relationship building

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

The Assistant Commercial Property Manager is responsible for assisting the Commercial Portfolio Manager with management of commercial properties owned and/or managed by the Company. The Assistant Commercial Property Manager will assist the manager in all aspects of day-to-day operations of the properties, including directing subordinate employees, accounting, tenant relations, maintenance and repair, security, janitorial services, landscaping, etc.

Essential Functions

• Accomplishes financial objectives by assisting in the collection of rents; paying bills.
• Assists in maintaining property by investigating and resolving tenant complaints; enforcing rules of occupancy; inspecting vacant units and completing repairs; planning renovations.
• Maintains building systems by contracting for maintenance services; supervising repairs.
• Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Demonstrates ability to understand financial goals and assists in operating properties in the best interests of the owners and/or the Company.
• Generates necessary legal action, documents and process in accordance with State and Company guidelines.
• Provides constant vendor/contractor communications concerning scheduling, billing, vendor relations, and certificates of insurance.
• Represents the Company in a professional manner at all times.
• Prepares and implements procedures and systems within Company guidelines to ensure orderly, efficient workflow.
• Conducts periodic inspections of properties and tenant spaces to ensure compliance with leases and the proper upkeep of the property.
• Prepares correspondence letters to owners and investors.
• Prepares daily/weekly/monthly reports as required (traffic, market data, inventory, vacant status, month end, delinquent rent and timesheets).
• Complies with all applicable state, federal, and local laws related to the responsibilities of the position, including landlord-tenant laws.
• Travel as required.
• Any other duties as assigned by supervisor.

Mental and Physical Demands

• Experiences frequent interruptions; required to meet inflexible deadlines; requires concentration and attention to detail; requires a high level of organizational and prioritization skills; may occasionally deal with distraught or difficult individuals.
• Requires ability to maintain absolute confidentiality of information received.
• Required to sit for prolonged periods; exposed to visual display terminal for prolonged periods; dexterity and precision required in the operation of a computer.

Supervisory Responsibilities

• None

Desired Core Competencies/Qualifications

• Commitment to the Company’s mission.
• Two (2) or more years of demonstrated success in commercial property management
• Proficient in use of Microsoft Office (Excel, Word, PowerPoint).
• Excellent verbal and written communication skills.
• Self-motivated with strong organizational, multi-tasking, planning, and follow up skills.
• Ability to work independently as well as in a team environment.
• Ability to present self in a professional manner and represent the Company image.
• Ability to work in fast paced environment.
• Ability to establish and maintain effective relationships with co-workers, administrative team, and the public.
• Self-motivated, punctual, detail oriented, and able to work independently.
• Must have excellent organizational and interpersonal skills.