Property Manager

Professional Alternatives; San Antonio (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Professional Alternatives is seeking an experienced Commercial Property Manager to oversee day-to-day operations of a portfolio of commercial office properties. You will manage budgets, tenant relations, leasing activities, and vendor performance to maximize asset value and provide an exceptional tenant experience.

The role requires strong knowledge of lease administration, building maintenance, risk management, and reporting.

Qualifications

• 3+ years of experience in commercial property management, preferably managing office buildings or a portfolio of commercial properties.
• Strong knowledge of commercial leases, property operations, budgeting, and expense management.
• Experience managing vendors, contractors, building maintenance, and capital improvement projects.
• Excellent communication, customer service, negotiation, and problem-solving skills.
• Strong financial and analytical skills, with the ability to review budgets, operating statements, and property reports.
• Proficiency in Microsoft Office, particularly Excel, and experience with property management software.

Responsibilities

• Oversee daily operations of assigned office properties, ensuring buildings are well-maintained, safe, efficient, and professionally managed.
• Serve as the primary point of contact for tenants, responding to requests, resolving concerns, and fostering positive tenant relationships.
• Prepare and manage operating budgets, monitor property expenses, review financial performance, and identify opportunities for cost savings.
• Manage lease obligations, track critical dates, coordinate lease renewals, monitor tenant compliance, and support leasing activities.
• Oversee service providers and contractors, negotiate service agreements, monitor performance, and ensure work is completed on time and within budget.
• Coordinate preventive maintenance, repairs, inspections, capital improvements, and emergency response activities.
• Review operating expenses, coordinate tenant billbacks and reconciliations, monitor rent collections, and prepare regular property management reports.
• Assist with planning and execution of capital improvements, building upgrades, and projects that enhance property value and operating efficiency.
• Ensure properties comply with applicable building codes, safety requirements, insurance standards, and relevant regulations.
• Work closely with ownership and internal teams to improve occupancy, tenant satisfaction, operating efficiency, and overall property performance.

Skills

Communication

Customer service

Negotiation

Problem-solving

Analytical skills

Education

Bachelor's degree in real estate, business administration, finance, or related field

Tools

Microsoft Excel

Property management software

Job description

We are seeking an experienced and proactive Commercial Property Manager to oversee the day-to-day operations, financial performance, and tenant relations of a portfolio of commercial office properties. The ideal candidate is a hands-on professional with strong organizational, financial, and communication skills who can maintain high property standards, maximize asset performance, and deliver an exceptional tenant experience.

This role requires a strong understanding of commercial real estate operations, lease administration, budgeting, vendor management, building maintenance, and tenant retention.

Key Responsibilities

• Property Operations: Oversee daily operations of assigned office properties, ensuring buildings are well-maintained, safe, efficient, and professionally managed.
• Tenant Relations: Serve as the primary point of contact for tenants, responding to requests, resolving concerns, and fostering positive tenant relationships.
• Financial Management: Prepare and manage operating budgets, monitor property expenses, review financial performance, and identify opportunities for cost savings.
• Lease Administration: Manage lease obligations, track critical dates, coordinate lease renewals, monitor tenant compliance, and support leasing activities.
• Vendor & Contractor Management: Oversee service providers and contractors, negotiate service agreements, monitor performance, and ensure work is completed on time and within budget.
• Building Maintenance: Coordinate preventive maintenance, repairs, inspections, capital improvements, and emergency response activities.
• Accounts & Reporting: Review operating expenses, coordinate tenant billbacks and reconciliations, monitor rent collections, and prepare regular property management reports.
• Capital Projects: Assist with planning and execution of capital improvements, building upgrades, and projects that enhance property value and operating efficiency.
• Compliance & Risk Management: Ensure properties comply with applicable building codes, safety requirements, insurance standards, and relevant regulations.
• Asset Performance: Work closely with ownership and internal teams to improve occupancy, tenant satisfaction, operating efficiency, and overall property performance.

Qualifications & Experience

• 3+ years of experience in commercial property management, preferably managing office buildings or a portfolio of commercial properties.
• Strong knowledge of commercial leases, property operations, budgeting, and expense management.
• Experience managing vendors, contractors, building maintenance, and capital improvement projects.
• Excellent communication, customer service, negotiation, and problem-solving skills.
• Strong financial and analytical skills, with the ability to review budgets, operating statements, and property reports.
• Proficiency in Microsoft Office, particularly Excel, and experience with property management software.
• Ability to manage multiple priorities, work independently, and respond effectively to time-sensitive issues.
• A degree in real estate, business administration, finance, or a related field is preferred but not required.