Assistant Property Manager

Regis Property Mgt, LLC; Dallas (TX); Sur place; USD 50 000 - 75 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Benefits package

Professional growth opportunities

Collaborative team environment

Exposure to diverse portfolio

Résumé du poste

Regis Property Mgt, LLC is seeking an Assistant Property Manager to support daily operations for a portfolio of commercial properties. You will manage invoicing, rent collections, COIs, lease administration, and tenant communications, while coordinating maintenance and vendor activities.

The ideal candidate brings 3–5+ years in property management, strong knowledge of CAM and leases, and proficiency in Excel and IMPAK.

Qualifications

• 3–5+ years of experience in commercial property management or related field.
• Working knowledge of commercial leases, CAM reconciliations, and basic accounting.
• Familiarity with property management systems (IMPAK preferred).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent written and verbal communication, customer service, and interpersonal skills.
• Ability to work independently and collaboratively in a team, with strong time management and deadline-driven focus.

Responsabilités

• Process invoices and track payments across multiple properties.
• Generate and distribute monthly tenant billing statements.
• Calculate and reconcile monthly utility billbacks.
• Maintain COIs for tenants and vendors.
• Assist with lease administration and critical date tracking.
• Support rent collection and monitor delinquencies.
• Coordinate tenant move-ins/move-outs and inspections.
• Serve as primary contact for tenant requests and service resolutions.
• Dispatch and coordinate maintenance with vendors and engineering staff.
• Liaise between tenants, vendors, and property management for service delivery.
• Maintain records of access cards, parking assignments, and overnight requests.
• Assist with vendor management and performance follow-up.
• Maintain organized records of invoices, contracts, POs, and correspondence.
• Conduct periodic property inspections for cleanliness and safety.
• Provide on-site support at multiple properties as needed.
• Assist Property Managers with budgeting, reporting, and special projects.
• Perform other duties as assigned.

Connaissances

Commercial property management

CAM reconciliations

Budgeting & accounting

IMPAK software

MS Office

Communication

Customer service

Organization

Time management

Team player

Outils

IMPAK software

Description du poste

Join Our Team and Help Deliver Exceptional Tenant Experiences

We are seeking a detail-oriented and service-driven Assistant Property Manager to support the day-to-day operations of a portfolio of commercial properties. This role is ideal for a proactive professional who thrives in a fast-paced environment and is passionate about delivering outstanding service to tenants and supporting property performance.

Key Responsibilities

• Process invoices and track payments in accordance with company procedures across multiple commercial properties
• Generate and distribute monthly tenant billing statements, ensuring accuracy and timeliness
• Calculate and reconcile monthly utility billbacks (e.g., electricity, water, HVAC)
• Maintain and track Certificates of Insurance (COIs) for tenants and vendors
• Assist with lease administration, including abstracting leases, tracking critical dates, and ensuring compliance with lease terms
• Support rent collection efforts, including monitoring delinquencies and following up as needed
• Coordinate tenant move-ins and move-outs, including suite inspections and documentation
• Serve as the primary point of contact for tenant requests and concerns, providing prompt and professional resolution
• Dispatch and coordinate maintenance requests with vendors and engineering staff
• Act as a liaison between tenants, vendors, and property management to ensure efficient communication and service delivery
• Maintain records of building access cards, parking assignments, and overnight parking requests
• Assist with vendor management, including contract tracking, service scheduling, and performance follow-up
• Maintain organized records of invoices, contracts, purchase orders, and correspondence
• Conduct periodic property inspections to ensure cleanliness, safety, and overall asset appearance
• Provide on-site support at multiple properties as needed
• Assist Property Managers with budgeting, reporting, and special projects
• Perform other duties as assigned

Qualifications & Skills

• 3–5+ years of experience in commercial property management, property administration, or a related field
• Working knowledge of commercial leases, CAM reconciliations, and basic accounting principles
• Familiarity with property management systems (IMPAK experience preferred)
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent written and verbal communication skills
• Strong customer service and interpersonal skills
• Highly organized with strong time management and multitasking abilities
• Detail-oriented with a high level of accuracy
• Ability to work independently and collaboratively in a team environment
• Ability to prioritize tasks and meet deadlines in a fast-paced setting

Preferred Qualifications

• Experience supporting multiple properties or a portfolio environment
• Basic understanding of building systems (HVAC, plumbing, electrical)
• Real estate license or pursuit of industry certifications (e.g., CPM, RPA) is a plus

What We Offer

• Competitive salary and benefits package
• Opportunities for professional growth and advancement
• Collaborative and supportive team environment
• Exposure to a diverse commercial property portfolio