Assistant Property Manager

WMFHA; New York (NY); On-site; USD 52,000 - 72,000; Full time

Job summary

WMFHA in New York is seeking an Assistant Property Manager to support the day-to-day operations of its commercial property portfolio. You will work closely with the Property Manager and managing principals, gaining hands-on experience in property operations, tenant relations, building maintenance, and capital projects.

The role emphasizes strong organizational skills, proactive problem-solving, and teamwork, with exposure to renovations, tenant improvements, and budget tracking.

Qualifications

• 1–3 years of commercial property management or related real estate experience.
• Basic understanding of building operations, maintenance, tenant relations, and vendor coordination.
• Exposure to renovations, capital projects, or tenant improvements is a plus.
• Strong organizational skills and attention to detail.
• Proactive, resourceful, and eager to learn in a hands-on environment.
• Excellent communication, problem-solving, and interpersonal skills.

Responsibilities

• Assist with the day-to-day management and operations of commercial properties.
• Build and maintain positive relationships with tenants, responding to property-related inquiries and coordinating resolutions.
• Coordinate with building staff, vendors, contractors, and service providers to address maintenance and operational needs.
• Assist with preventative maintenance, repairs, inspections, building compliance, and overall property upkeep.
• Conduct property inspections and help identify maintenance needs and opportunities to improve building operations.
• Support vendor management, service contracts, operating expenses, and property budget tracking.
• Assist with renovations, capital improvements, and tenant improvement projects, coordinating with ownership, architects, engineers, and contractors.
• Track project budgets, schedules, invoices, and completion.
• Support leasing activities, tenant onboarding, and marketing initiatives as needed.
• Maintain property records, prepare reports, and provide updates to the Property Manager and managing principals.

Skills

Property management

Tenant relations

Vendor coordination

Budget tracking

Renovations

MS Office

Tools

Property management software

MS Office

Job description

A growing commercial real estate investment company is seeking an Assistant Property Manager to support the day-to-day operations of its commercial property portfolio. This is an entrepreneurial environment where the Assistant Property Manager will work closely with the Property Manager and managing principals, gaining hands-on experience in property operations, tenant relations, building maintenance, and capital projects.

Responsibilities

• Assist with the day-to-day management and operations of commercial properties.
• Build and maintain positive relationships with tenants, responding to property-related inquiries and coordinating resolutions.
• Coordinate with building staff, vendors, contractors, and service providers to address maintenance and operational needs.
• Assist with preventative maintenance, repairs, inspections, building compliance, and overall property upkeep.
• Conduct property inspections and help identify maintenance needs and opportunities to improve building operations.
• Support vendor management, service contracts, operating expenses, and property budget tracking.
• Assist with renovations, capital improvements, and tenant improvement projects, coordinating with ownership, architects, engineers, and contractors.
• Track project budgets, schedules, invoices, and completion.
• Support leasing activities, tenant onboarding, and marketing initiatives as needed.
• Maintain property records, prepare reports, and provide updates to the Property Manager and managing principals.

Qualifications

• 1–3 years of commercial property management or related real estate experience.
• Basic understanding of building operations, maintenance, tenant relations, and vendor coordination.
• Exposure to renovations, capital projects, or tenant improvements is a plus.
• Strong organizational skills and attention to detail.
• Proactive, resourceful, and eager to learn in a hands-on environment.
• Excellent communication, problem-solving, and interpersonal skills.
• Ability to manage multiple priorities and work collaboratively with a team.
• Proficiency with Microsoft Office; property management software experience preferred.