Assistant Project Manager - PMO & Field Coordination

Sunbelt Rentals; Los Angeles (CA); On-site; USD 75,000 - 102,000; Full time

Benefits offered by this job

Health, Dental and Vision plans

401(k) Match

Volunteer time off

Short-term and long-term disability

Accident, Life and Travel insurance, F

Flexible spending

Tuition Reimbursement Options

Employee Assistance Program (EAP)

Length of Service Awards

Job summary

Sunbelt Rentals is hiring an Assistant Project Manager in Los Angeles to support project managers in quoting, execution and closeout of Load Bank projects. You will provide technical expertise, coordinate resources, and assist with field walks and admin tasks for PMO leadership.

The role emphasizes documentation, data entry, profitability reviews, and liaison with sales and operations. Strong English communication and five years in power distribution are required, with travel up to 5% as needed.

Qualifications

• At least five years of experience in the power distribution/generation field specifically with Load banks, power distribution and power generation equipment.
• PM Certification preferred
• Excellent English written and verbal communication skills (additional languages is a plus).
• Ability to travel overnight on an average of 5%, as well as pass periodic drug, alcohol, and security screening is a must
• Proficient with a computer and Microsoft Office products
• Formal Electrical Training

Responsibilities

• Adhere to all SBR policies and procedures
• Attend all project and PMO related discussions/meetings as invited with the purpose of documenting the discussions, identifying important elements for further review, and documenting action items
• Review new RFQs for completeness and urgency, responding to sales with appropriate questions to gather critical missing details and acceptable assumptions
• Provide assistance to sales and operations personnel for level 1 and 2 service requests as appropriate
• Review PM generated project solution designs, technician schedules, drawings, etc. for errors, adequate details, and clarification as needed
• Assist the PMs with logistics RFQs, planning, and execution as needed
• Perform all project related data entry and management within the ERP system (quotes, reservations, contracts, sales orders, purchase orders, etc.)
• Manage and perform timely updates of project information in the PMO project tracker with updates provided by the PM or OSR
• Submit and refresh profitability analysis requests (Roger Rate) as required by policy.
• Review and comment on project sales proposals as requested
• Generate and manage all project related Order Prep Sheets (OPS) and Pickup Notes (PUN).
• Submit leadership approval requests as required by policy
• Review HALT reports to gather, review, and report on all project related vendor invoicing.
• Generate purchase orders as approved by project and PMO management
• Assist the PMs in developing and managing project budget logs, communicating concerning transactions or trends, and generating change order information as needed
• Schedule freight deliveries/pick-ups as requested by project management, as well as manage 3rd party drivers and any additional internal or external resources
• Conduct site walks and periodic site visits as needed and approved
• Assess, and periodically reassess, solution equipment needs based upon equipment availability in coordination with the Fleet Manager and utilize technical knowledge to provide alternative suggestions to project managers
• Generate new project folder sets for all level 3 and 4 service requests using PMO standard folder structures
• Generate project specific form templates and assist the PM as needed in completing and updating them
• Ensure project documents and key communications are retained in accordance with the PMO document retention policy
• Assist PMs in documenting and maintaining accuracy of project related deadlines, submittals, and requirements, and deliverables
• Assist project managers and sales representatives in providing timely and appropriate responses to customer communications by providing reminders of requests and drafting responses as instructed
• Assist the PM in providing all necessary information and documentation to the OAA, OSR, and Technicians to ensure complete and timely communication of project information.
• Assist the OAA and Sales in the gathering, documenting, and reporting of required project billing support documentation
• Assist PMO management with the development, maintenance, and information inputs to PMO monitoring, control, and reporting tools as requested
• Assist Fleet Management with equipment resource planning and allocation
• Learn cross training and provide coverage support as requested by the PMO manager
• Regularly engage and provide constructive input in safety, quality, and continuous improvement conversation and special projects
• Other duties as assigned by manager

Skills

Power distribution experience

Load banks experience

Power generation equipment

Education

Formal Electrical Training

Tools

Microsoft Office

Job description

Sunbelt Rentals is hiring an Assistant Project Manager in Los Angeles to support project managers in quoting, execution and closeout of Load Bank projects. You will provide technical expertise, coordinate resources, and assist with field walks and admin tasks for PMO leadership.

The role emphasizes documentation, data entry, profitability reviews, and liaison with sales and operations. Strong English communication and five years in power distribution are required, with travel up to 5% as needed.