Assistant Project Manager — Construction & Procore

Doist; Carrollton (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Mullins Mechanical is seeking a detail-oriented Project Coordinator to support administrative tasks for Project Services. You will assist with Procore setup, trackers, dashboards, and logs, and help manage procurement, submittals, RFIs, schedules, and BIM milestones.

Responsibilities include preparation of kickoff summaries, risk logs, and early project documentation, as well as supporting weekly meetings and cost control efforts.

Qualifications

• Bachelor’s degree preferred in construction management, engineering, or related field.
• 1–3 years of experience in project coordination, project controls, or construction management.
• Internship or entry-level experience in construction or engineering strongly preferred.
• Proficiency with MS Office (Excel, Word, PowerPoint).
• Familiarity with Procore, Primavera P6 or similar PM software is a plus.
• Understanding of construction processes, cost coding, and scheduling concepts.
• Highly organized and detail-oriented with strong follow-through.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize, and meet deadlines.
• Collaborative team player and eager to learn from seniors.
• Analytical thinker with problem-solving aptitude.

Responsibilities

• Provide administrative support for Procore setup and assist with Project Services trackers and dashboards.
• Compile and distribute meeting notes, deliverable lists, and action items from preconstruction and handoff meetings.
• Support subcontractor/vendor outreach and tracking of procurement priorities and long-lead items.
• Help prepare kickoff summaries, risk logs, and early project documentation.
• Update and maintain Project Services trackers (budget, procurement, submittals, RFIs, schedules, BIM/VDC milestones).
• Support weekly internal Project Services meetings by preparing agendas, logs, and action items.
• Assist with change management by logging PCOs, assembling backup, and monitoring GC responses.
• Monitor submittal and procurement logs to flag outstanding items and enable timely escalation.
• Coordinate with Scheduling and VDC teams to update milestones and identify impacts to execution.
• Document uploads and GC-facing communications.
• Prepare draft reports and summaries for PM – Project Services review.
• Help assemble closeout docs (O&Ms, as-builts, warranties, compliance records).
• Track closure of RFIs, submittals, and procurement items.
• Assist in reconciling final costs with Cost Controls.
• Support warranty tracking, client/vendor issue logging, and resolution follow-up.
• Organize project documentation archives for future reference.
• Additional duties may be assigned as needed.

Skills

Highly organized

Strong written and verbal comms

Analytical thinker

Ability to manage multiple tasks

Education

Bachelor’s degree in construction management/engineering

Tools

Procore

Primavera P6

MS Office Suite

Job description

Mullins Mechanical is seeking a detail-oriented Project Coordinator to support administrative tasks for Project Services. You will assist with Procore setup, trackers, dashboards, and logs, and help manage procurement, submittals, RFIs, schedules, and BIM milestones.

Responsibilities include preparation of kickoff summaries, risk logs, and early project documentation, as well as supporting weekly meetings and cost control efforts.