Assistant Project Manager – Construction Coordination & Procore

Mullins Mechanical; Carrollton (GA); On-site; USD 38,000 - 58,000; Full time

Job summary

Mullins Mechanical, a leader in industrial and large commercial mechanical, HVAC and plumbing projects, seeks a Project Coordinator in Carrollton, GA. You will support Procore setup, project services trackers, and dashboard maintenance while assisting with kickoff summaries, risk logs, and early project documentation.

Ideal candidates have 1–3 years in project coordination or construction management and strong MS Office skills; familiarity with Procore or Primavera P6 is a plus.

Qualifications

• Bachelor’s degree preferred in construction management, engineering, or a related field.
• 1–3 years of experience in project coordination, project controls, or construction management.
• Internship or entry-level experience in construction or engineering is strongly preferred.

Responsibilities

• Provide administrative support for Procore setup and assist with setup of Project Services systems, trackers, and dashboards.
• Compile and distribute meeting notes, deliverable lists, and action items from preconstruction and handoff meetings.
• Support subcontractor/vendor outreach and help track procurement priorities and long-lead items.
• Help prepare kickoff summaries, risk logs, and early project documentation.
• Update and maintain Project Services trackers (budget, procurement, submittals, RFIs, schedules, BIM/VDC milestones).
• Support weekly internal Project Services meetings by preparing agendas, updating logs, and tracking action items.
• Assist with change management by logging Potential Change Orders (PCOs), assembling backup documentation, and monitoring GC responses.
• Monitor submittal and procurement logs to flag outstanding items and support timely escalation.
• Coordinate with Scheduling and VDC teams to update milestones and identify impacts to execution.
• Document uploads, and GC-facing communications.
• Prepare draft reports and summaries (weekly updates, monthly reviews) for review by the PM - Project Services.
• Help assemble closeout documentation, including O&Ms, as-builts, warranties, and compliance records.
• Track closure of RFIs, submittals, and procurement items.
• Assist in reconciling final costs with Cost Controls.
• Support warranty tracking, logging client/vendor issues, and following up on resolution.
• Organize project documentation archives for historical reference.
• Additional responsibilities may be assigned as needed.

Job description

Mullins Mechanical, a leader in industrial and large commercial mechanical, HVAC and plumbing projects, seeks a Project Coordinator in Carrollton, GA. You will support Procore setup, project services trackers, and dashboard maintenance while assisting with kickoff summaries, risk logs, and early project documentation.

Ideal candidates have 1–3 years in project coordination or construction management and strong MS Office skills; familiarity with Procore or Primavera P6 is a plus.