Procore Admin & Project Data Coordinator

Doist; Carrollton (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

Mullins Mechanical is seeking a Procore Administrative Assistant to manage and optimize the Procore platform across various projects. You will support project setup, user permissions, workflows, and documentation, ensuring data accuracy and system integrity.

Ideal candidates have 3+ years in Procore, strong MS Office skills, and a customer-service mindset. You will collaborate with Project Managers, Engineers, and Operations to standardize processes and provide training to new staff.

Qualifications

• 3+ years of experience administering or supporting Procore within a commercial construction or construction-related environment.
• Procore Administrator Certification strongly preferred.
• Experience with Procore project setup, user permissions, workflows, and document management.
• Working knowledge of commercial construction project processes, terminology.

Responsibilities

• Support the administration, maintenance, and optimization of the Procore platform across multiple projects and business units.
• Assist with the setup of new projects in Procore, including project creation, templates, permissions, workflows, and directory management.
• Maintain project data integrity by ensuring project information, users, documents, and records remain accurate and up to date.
• Provide daily support to project teams by troubleshooting Procore issues and responding to user questions in a timely manner.
• Assist with user account management, including onboarding, permission assignments, license management, and deactivation of users.
• Support implementation and enforcement of company standards, workflows, and best practices within Procore.
• Coordinate with Project Managers, Project Engineers, Project Services, Accounting, Safety, and Operations to ensure Procore is used consistently across all projects.
• Assist with document control activities including drawing management, specifications, RFIs, submittals, meeting minutes, and project correspondence.
• Help develop and maintain training materials, user guides, and standard operating procedures for Procore.
• Provide basic Procore training to new employees and assist with ongoing user education.
• Monitor system usage and identify opportunities to improve efficiency, data quality, and user adoption.
• Support Procore integrations with other company software platforms as directed.
• Generate reports and dashboards to support project teams and company leadership.
• Maintain confidentiality of company and project information.
• Additional responsibilities may be assigned as needed.

Skills

Procore administration

Customer service

MS Office

Tools

Bluebeam

Trimble

Job description

Mullins Mechanical is seeking a Procore Administrative Assistant to manage and optimize the Procore platform across various projects. You will support project setup, user permissions, workflows, and documentation, ensuring data accuracy and system integrity.

Ideal candidates have 3+ years in Procore, strong MS Office skills, and a customer-service mindset. You will collaborate with Project Managers, Engineers, and Operations to standardize processes and provide training to new staff.