Construction Project Coordinator (Procore & Scheduling)

Mullins Mechanical; Dallas (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Mullins Mechanical in Dallas is seeking a Project Services Coordinator to support Procore setup, project trackers, and dashboards across preconstruction and handoff.

You will compile meeting notes, risk logs, submittals, RFIs, and procurement calendars, and coordinate with Scheduling and VDC teams to track milestones and costs.

A bachelor’s degree in construction management or engineering and 1–3 years of project coordination are preferred, with strong organization.

Qualifications

• Bachelor’s degree in construction management, engineering, or a related field preferred.
• 1–3 years of experience in project coordination, project controls, or construction management.
• Internship or entry-level experience in construction or engineering is strongly preferred.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Familiarity with project management software such as Procore, Primavera P6, or similar tools is a plus.
• Understanding of construction processes, cost coding, and scheduling concepts.
• Highly organized and detail-oriented with strong follow-through.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize, and meet deadlines.
• Collaborative team player with a willingness to learn from senior team members.
• Analytical thinker with problem-solving aptitude.

Responsibilities

• Provide administrative support for Procore setup and assist with setup of Project Services systems, trackers, and dashboards.
• Compile and distribute meeting notes, deliverable lists, and action items from preconstruction and handoff meetings.
• Support subcontractor/vendor outreach and help track procurement priorities and long-lead items.
• Help prepare kickoff summaries, risk logs, and early project documentation.
• Update and maintain Project Services trackers (budget, procurement, submittals, RFIs, schedules, BIM/VDC milestones).
• Support weekly internal Project Services meetings by preparing agendas, updating logs, and tracking action items.
• Assist with change management by logging Potential Change Orders (PCOs), assembling backup documentation, and monitoring GC responses.
• Monitor submittal and procurement logs to flag outstanding items and support timely escalation.
• Coordinate with Scheduling and VDC teams to update milestones and identify impacts to execution.
• Document uploads, and GC-facing communications.
• Prepare draft reports and summaries (weekly updates, monthly reviews) for review by the PM — Project Services.
• Help assemble closeout documentation, including O&Ms, as-builts, warranties, and compliance records.
• Track closure of RFIs, submittals, and procurement items.
• Assist in reconciling final costs with Cost Controls.
• Support warranty tracking, logging client/vendor issues, and following up on resolution.
• Organize project documentation archives for historical reference.
• Additional responsibilities may be assigned as needed.

Skills

MS Office

Strong communication

Multitasking

Team player

Analytical thinking

Education

Bachelor’s degree in construction management, engineering, or related field

Tools

Procore

Primavera P6

Microsoft Excel

Microsoft Word

Job description

Mullins Mechanical in Dallas is seeking a Project Services Coordinator to support Procore setup, project trackers, and dashboards across preconstruction and handoff.

You will compile meeting notes, risk logs, submittals, RFIs, and procurement calendars, and coordinate with Scheduling and VDC teams to track milestones and costs.

A bachelor’s degree in construction management or engineering and 1–3 years of project coordination are preferred, with strong organization.