Assistant Project Manager: Procore & Project Services

mullins; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Mullins Mechanical is seeking a disciplined Project Coordinator to support administrative and project controls tasks on our industrial and large commercial construction projects in Texas. You will assist with Procore setup, tracking budgets and procurement, and coordinating with subcontractors and internal teams.

Qualified candidates have a bachelor’s degree in construction management or related field and 1–3 years of experience, with strong MS Office skills and familiarity with

Qualifications

• Bachelor's degree in construction management, engineering, or related field.
• 1–3 years in project coordination, project controls, or construction management.
• Internship or entry-level experience in construction or engineering preferred.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Familiarity with Procore or Primavera P6 is a plus.
• Strong organizational and written/verbal communication skills.

Responsibilities

• Provide administrative support for Procore setup and assist with setup of Project Services trackers, dashboards and systems.
• Compile and distribute meeting notes, deliverable lists, and action items from preconstruction and handoff meetings.
• Support subcontractor/vendor outreach and help track procurement priorities and long-lead items.
• Help prepare kickoff summaries, risk logs, and early project documentation.
• Update and maintain Project Services trackers (budget, procurement, submittals, RFIs, schedules, BIM/VDC milestones).
• Support weekly internal Project Services meetings by preparing agendas, updating logs, and tracking action items.
• Assist with change management by logging Potential Change Orders (PCOs), assembling backup documentation, and monitoring GC responses.
• Monitor submittal and procurement logs to flag outstanding items and support timely escalation.
• Coordinate with Scheduling and VDC teams to update milestones and identify impacts to execution.
• Document uploads and GC-facing communications.
• Prepare draft reports and summaries (weekly updates, monthly reviews) for review by the PM – Project Services.
• Help assemble closeout documentation, including O&M, as-builts, warranties, and compliance records.
• Track closure of RFIs, submittals, and procurement items.
• Assist in reconciling final costs with Cost Controls.
• Support warranty tracking, logging client/vendor issues, and following up on resolution.
• Organize project documentation archives for historical reference.
• Additional responsibilities may be assigned as needed.

Skills

MS Office proficiency

Strong communication

Multi-tasking

Education

Bachelor's degree in construction management or related field

Tools

Procore

Primavera P6

MS Excel

Job description

Mullins Mechanical is seeking a disciplined Project Coordinator to support administrative and project controls tasks on our industrial and large commercial construction projects in Texas. You will assist with Procore setup, tracking budgets and procurement, and coordinating with subcontractors and internal teams.

Qualified candidates have a bachelor’s degree in construction management or related field and 1–3 years of experience, with strong MS Office skills and familiarity with