Construction Project Coordinator – Procore & Tracking

Doist; Dallas (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Mullins Mechanical is a leader in industrial and large commercial mechanical, plumbing, HVAC construction projects. We seek a detail-oriented project coordinator to support Procore setup, prepare reports and maintain tracking for budgets, submittals and procurement.

You will assist with kickoffs, risk logs, and early project documentation, coordinating with Scheduling and VDC teams to keep milestones on track. Strong organization and communication are essential.

Qualifications

• Bachelor’s degree in construction management, engineering, or a related field preferred.
• 1–3 years of experience in project coordination, project controls, or construction management preferred.
• Internship or entry-level experience in construction or engineering is strongly preferred.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Familiarity with Procore, Primavera P6, or similar tools is a plus.

Responsibilities

• Provide administrative support for Procore setup and assist with setup of Project Services systems, trackers, and dashboards.
• Compile and distribute meeting notes, deliverable lists, and action items from preconstruction and handoff meetings.
• Support subcontractor/vendor outreach and help track procurement priorities and long-lead items.
• Help prepare kickoff summaries, risk logs, and early project documentation.
• Update and maintain Project Services trackers (budget, procurement, submittals, RFIs, schedules, BIM/VDC milestones).
• Support weekly internal Project Services meetings by preparing agendas, updating logs, and tracking action items.
• Assist with change management by logging Potential Change Orders (PCOs), assembling backup documentation, and monitoring GC responses.
• Monitor submittal and procurement logs to flag outstanding items and support timely escalation.
• Coordinate with Scheduling and VDC teams to update milestones and identify impacts to execution.
• Document uploads, and GC-facing communications.
• Prepare draft reports and summaries (weekly updates, monthly reviews) for review by the PM – Project Services.
• Help assemble closeout documentation, including O&Ms, as-builts, warranties, and compliance records.
• Track closure of RFIs, submittals, and procurement items.
• Assist in reconciling final costs with Cost Controls.
• Support warranty tracking, logging client/vendor issues, and following up on resolution.
• Organize project documentation archives for historical reference.

Skills

Strong written and verbal comms

Highly organized

Multitasking

Collaborative team player

Analytical thinker

Education

Bachelor’s degree in construction management/engineering

Tools

Procore

Primavera P6

MS Office Suite

Job description

Mullins Mechanical is a leader in industrial and large commercial mechanical, plumbing, HVAC construction projects. We seek a detail-oriented project coordinator to support Procore setup, prepare reports and maintain tracking for budgets, submittals and procurement.

You will assist with kickoffs, risk logs, and early project documentation, coordinating with Scheduling and VDC teams to keep milestones on track. Strong organization and communication are essential.